Clyde approves cloud budgeting software after staff pitch, initial deployment cost about $56,000
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Summary
Council adopted Resolution 2025-10 authorizing purchase of budgeting and planning cloud software (Vertosoft/OpenGov offering) for $84,539.18; staff described the software as replacing antiquated spreadsheet processes and noted an initial implementation cost of roughly $56,000 and three‑year pricing structure.
The Clyde City Council on Jan. 21 approved Resolution 2025-10 authorizing the city manager to contract with Vertosoft LLC (the OpenGov budgeting/planning product) for cloud‑based budgeting and planning software at a quoted price of $84,539.18.
City finance staff described the purchase as a modernization of the city’s budget preparation process. Staff said the software integrates with the city’s existing Civica CMI financial system and provides streamlined budgeting, enhanced reporting, workforce planning, scenario analysis and public engagement features. The quoted total includes an initial deployment cost; staff told council the initial implementation portion is about $56,000, with lower annual fees anticipated thereafter under a three‑year term.
Why it matters: Council members said the software should reduce spreadsheet complexity, allow department heads to enter budgets directly, improve transparency and create dashboards for easier review during budget deliberations.
Discussion and timing The staff presentation was led by the finance representative who said the city had evaluated vendor references and that other jurisdictions use OpenGov in conjunction with Civica. Council members, including Councilwoman Meek (an accountant, she said), expressed support and relief at replacing the city’s “antiquated” manual budget processes.
The motion passed on a unanimous roll call: Mayor McAuley — Aye; Councilman Shea — Aye; Vice Mayor Scott Black — Aye; Councilman Greg McMaster — Aye; Councilwoman Meek — Aye. Staff said implementation will proceed with assigned liaisons from the vendor and internal finance staff; recurring annual costs and the vendor relationship will be reviewed as the deployment completes.