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Council OKs Miami Valley Boy Scout overnight event at Brookville parks
Summary
The Brookville City Council approved a special event permit for the Miami Valley Boy Scout Council to hold a large overnight campout in city parks; organizers expect roughly 300–350 attendees and must follow park and public-safety conditions.
The Brookville City Council on Jan. 7 approved a special-event use request from the Miami Valley Boy Scout Council to hold a multi-shelter, overnight campout in city parks.
City staff told the council the Brookville Parks Board reviewed the application and forwarded it for council approval after checks by the fire and police departments. Amanda, a representative of the Boy Scout Council, told the council the event would have a Hogwarts theme and “we're we're expecting about 300 to 350. It could be more than that, but that's typically what we've seen the last couple of years.”
The nut graf: The Parks Board recommended conditions intended to protect turf and public safety — including keeping trailers off grass areas, limiting open burning and using contained propane or fire barrels for campfires — and both Fire Chief Ron Fletcher and Police Chief Doug Jerome reviewed the application and reported they were comfortable with the proposed plans.
In discussion, council members and staff emphasized guest supervision and minimizing conflicts with spring athletic practices. Park staff said they will restrict trailers from grass to avoid damage and ask the scouts to concentrate activities around open-air shelters; the scouts said they may also use a football field for a Quidditch-style game but do not expect target shooting or other regulated ranger activities. The Parks Board also suggested keeping cooking on propane and providing portable fire barrels for contained campfires; Chief Fletcher confirmed the department could coordinate on fire-safety details.
Council approved the request by voice vote. Council and staff said the city will notify neighboring property owners if the council requests it, and staff will publicize permitted shelter closures and parking changes on social media before the event.
The action also set the facility rental rate for the event: $35 per shelter per session; the scouts indicated they would rent shelters for both day sessions and pay $70 per shelter for the full day. City staff said that fee is intended to cover utilities and routine costs.
The council encouraged the Boy Scout Council to coordinate logistics with parks and public-safety staff leading up to the event and to take steps to limit impact on athletic schedules and adjacent properties.
