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Council to consider contract recommendation for water service-line investigation; staff recommends Environmental Works Inc. at up to $600,000
Summary
Staff recommended awarding the water service-line investigation contract to Environmental Works Incorporated for up to $600,000 over two years to inspect ~1,700 addresses with unknown service-line materials and to complete a required EPA/state inventory verification pilot of 317 randomly selected sites.
City staff recommended selecting Environmental Works Incorporated to perform Brighton’s water service-line investigation work, proposing a contract not to exceed $600,000 over two years to complete potholing inspections and other verification work required under EPA and state rules.
Sherry Skajari, water quality compliance coordinator, said the city must develop an inventory of service-line materials and has about 1,700 addresses with unknown service lines — primarily structures built before 1960. The next compliance step is a statistical verification pilot of at least 317 randomly selected addresses from that list to visually confirm service-line materials on both the water-utility side and the customer side using potholing techniques. Skajari clarified that potholing is a localized excavation technique that is not the same as roadway potholes and that each hole will be permanently repaired.
Staff ran a formal solicitation through BidNet Direct and received five proposals. The selection committee recommended Environmental Works Incorporated as the most responsive and responsible bidder based on understanding of the project and proposed methods; the recommended contract is a not-to-exceed $600,000 over two years. Skajari noted the bid structure used line-item pricing, so staff could not present a single total comparison slide for all bidders because the contract will be not-to-exceed and actual tasks completed will determine final costs.
Council members asked for at least a pricing range among bidders and examples of line-item variance; staff provided sample line-item comparisons (for potholing per address the recommended bidder's rate was approximately $690 per address and the low bid for that item was about $574 per address; other items varied widely) and said they judged proposals on more than price, including technical approach and prior experience. Council supported placing the contract award on the next meeting's consent agenda.
