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Committee recommends returning executive assistant post to full-time Administrative Coordinator
Summary
The Committee of the Whole recommended restoring an executive assistant position in the County Administrative Office to full time and reclassifying it as Administrative Coordinator (grade 8), to provide broader administrative and HR backup functions while the county pauses hiring a separate HR manager.
The Committee of the Whole recommended that the Board of Commissioners approve returning the county’s executive assistant position in the County Administrative Office to full time and reclassify it as an Administrative Coordinator (grade 8 on the general fund non-represented pay scale).
County administration staff explained the proposed change responds to an imminent retirement and staffing pressures in the administration office. Pam (last name not specified) is expected to retire by year-end; the executive assistant role had been budgeted at 20 hours per week since 2011. Administration proposed restoring the position to 40 hours per week, estimating the incremental annual cost while noting the county will not move forward immediately with a separate HR manager position that had been earlier proposed and posted.
Staff said the move restores an earlier full-time position rather than creating a new job. The change is intended to provide a trained, full-time administrative resource to cover payroll backup, absorb some HR-related tasks and provide continuity during staff transitions.
Commissioners asked about fiscal impacts and whether the move merely delays hiring a dedicated HR professional. Administration said the restored position is projected to increase costs compared with the part-time arrangement but would save the general fund roughly $65,000 compared with the previously budgeted HR hire because the county is not filling that HR position now. Commissioners discussed potential use of interim HR firms or county partnerships to cover specialized HR needs until a permanent solution is found.
Motion and next steps: Commissioner Smelker moved and Commissioner Colton supported recommending that the Board of Commissioners approve the full-time Administrative Coordinator position with the updated job description and classification as recommended by the Barry County Classification Committee. The committee approved the recommendation by voice vote; the matter will go to the full board for final approval and job posting.
