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Board signs copier contract, approves supply purchases and funds roofing upgrade tied to hail claim
Summary
The Norris School District board approved a copier contract renewal, annual custodial supply purchases and a $26,500 depreciation draw to upgrade roofs as part of hailstorm repairs.
The Norris School District board approved several operational contracts and one-time expenditures during the business portion of the meeting.
Copier contract: The board approved a renewal with Capital Business Solutions for district copiers at an annual contract price of $63,055.32. District staff said the renewed agreement locks page costs and hourly service rates and delivers one-year newer Canon equipment; staff estimated the arrangement will save roughly $8,000 in the first year versus staying in the current contract. A board member moved to approve and a second was recorded; the motion passed on a voice vote. (Motion language in packet: approve contract with Capital Business Solutions per attached quote.)
Facilities/supplies procurement: The board authorized routine annual purchasing of custodial paper supplies. Staff reported Egan (Eagan) offered the lowest price for paper towels and large toilet rolls at a total of $18,904.50 for the coming year; smaller toilet-paper rolls were approved from EECS Office Solutions based on lowest bid. Motions were moved, seconded and approved.
Hail damage and roof upgrades: The district reported Allied Capital (insurer) will contribute about $297,771 toward storm-related repairs (skylights, HVAC and other items). Allied Capital capped roofing/gutter contributions around $88,029; to obtain the district’s preferred 26-gauge metal roof upgrade rather than a lower-grade option, staff requested board approval to use $26,500 from the district depreciation fund. Board members moved and seconded the measure and approved it by voice vote; staff said the district’s remaining financial obligation would be the $2,500 insurance deductible outside the depreciation draw.
Why it matters: Locking copier rates reduces an operational budget variable; the supply contracts secure routine consumables at the lowest bid; the hail-related roofing upgrade uses insurance proceeds plus a modest depreciation draw to obtain a longer-lasting metal roof rather than a lower-grade replacement.
Votes at a glance: Copier contract with Capital Business Solutions — approved (motion moved and seconded; voice vote). Paper-supply purchases (Egan/EECS) — approved (motion moved and seconded; voice vote). Roofing/Allied Capital insurance scope and district depreciation contribution of $26,500 — approved (motion moved and seconded; voice vote).
