Board waives bid and approves PowerDMS (NEOGOV) for long‑term care policy management

The Rockingham County Board of Commissioners approved a bid waiver and a proposed purchase of the PowerDMS platform (referred to in discussion as NEOGOV/PowerDMS) to house long‑term care policies electronically, with the waiver request amount recorded as $33,607.73 for a term beginning 04/07/2025 through 09/06/2027.

Long‑term care staff described goals of putting policies into an electronic, centrally accessible format to replace binder systems, add versioning and audit logs, and ease regulatory compliance. Staff noted that NEOGOV is already in use in the county's human resources department and that the proposed PowerDMS deployment would leverage existing familiarity while allowing policy management separate from education/training platforms.

A county staff member explained the build‑out is a heavy lift, that the county did not want to be locked into a combined training platform that could limit future flexibility, and that the chosen product provides an efficient pathway given existing county contracts. Commissioners voted to approve the bid waiver request and move forward with the platform procurement as recommended by long‑term care staff.

The motion recorded an amount ($33,607.73) and a multi‑year term; staff said the purchase would allow the long‑term care division to centralize and publish policies for staff access and to manage regulatory updates more efficiently.

The board approved the measure during regular business and recorded yes votes from commissioners on the motion.