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Board approves travel, consultant contracts, 2025-26 calendar and surplus technology; vouchers pass
Summary
Board members approved travel, vendor contracts, the districtstudent calendar for 2025 26, a required natural-hazard engineering agreement and a resolution declaring surplus technology, taking a batch of routine action items during their regular meeting.
Board members approved multiple routine action items including out-of-state travel for athletics and career students, consultant agreements for school events, the 2025–26 student calendar, a professional engineering contract for a required seismic assessment and a resolution declaring surplus technology.
The approvals were presented during the action-items portion of the meeting and carried by voice vote after motions were moved and seconded. Student representatives were included in the vote calls for several items.
Votes at a glance
- Out-of-state travel: Boys and girls basketball to Coeur d'Alene, Idaho for a June tournament. Motion carried after the district confirmed fundraising plans for the trip. (Request presented by Logan, representing athletics.)
- Out-of-state travel: HOSA (Health Occupations Students of America) to the International Leadership Conference in Nashville, Tennessee in June for three students and two chaperones. Motion carried; the advisor, Mackenzie Lopez, said fundraising was nearly complete and a hospital donation was pending.
- Consultant service agreement: $600 timing services for the middle school track meet with Kyle Yetter. Motion carried.
- Consultant service agreement: Prom 2025 venue and vendors (Wine Country Gardens, DJ, photo booth and photographer) presented by Lisa Martin and approved.
- 2025–26 student calendar: Board approved the proposed calendar after discussion of Thanksgiving break and TK/K attendance start dates.
- Professional engineering services: Agreement for Prosser School District Natural Hazard Assessment (state-required seismic assessment) approved; board was told the cost is a pass-through and required by the state.
- Policies: The board approved several items presented as formal readings, including second/final readings for policy 6.702 (wellness) and policy 3.241 (student discipline), and approved first-readings for several procedural policies (audience participation and proposed agenda/consent agenda) consistent with the board’s normal process.
- Resolution 0525: Declaring surplus technology (a large batch of desktop computers and other equipment placed into surplus after facility moves) was approved in a roll call vote.
- Vouchers and payroll: The board approved vouchers and payroll in the consent/action sequence.
What the motions said and how they were justified
Presenters provided short descriptions of each item at the time of the motion. For the travel requests, the coaches and advisors described planned fundraising and event logistics. The engineering contract was described as a recurring, state-required seismic/neutral-hazard assessment; staff said it is a pass-through cost and not part of routine general-fund spending. The prom agreement emphasized use of a local venue and vendors and a student budget that had received discounts.
Process notes and next steps
Most motions were approved by voice vote; where a roll-call was used it was recorded as part of the meeting minutes. Staff said outstanding fundraising or vendor details will be finalized before the trips and events occur.
Ending
The board concluded the action items after approving the consent agenda and moved on to reports. No items were tabled; one policy reading (information security) was postponed for further revision and the board will revisit it at a later meeting.
