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Centennial committee approves merchandise prices, refunds and budget tweaks ahead of May events
Summary
Port Richey's Centennial Committee voted to reimburse registrants affected by cancellations, set merchandise prices, and increase event budgets as organizers finalize logistics for May events.
The Port Richey Centennial Committee on an administrative vote approved a set of budget and event-management items to finalize logistics for several May centennial events, including refunds for canceled activities, merchandise pricing and extra funding for vendor swag.
Committee members voted to authorize staff to reimburse participants who paid registration fees for events that were canceled and to work with vendors to attempt to recover or waive processing fees. The committee also directed staff to refund registration fees where vendors cannot or will not waive third‑party processing charges.
The committee set prices for centennial merchandise after staff review of unit costs. Members agreed to sell centennial T‑shirts for $15 each; staff reported a per‑shirt cost of about $6.75 when spread over the anticipated first run. The committee also approved selling centennial challenge coins at $10 each; the vendor and committee had estimated a per‑coin cost of roughly $3.70 based on the order size and shipping.
On business‑expo and promotional spending, the committee approved an additional allocation of $500 for swag bags and promotional materials (bringing the approved line for that item to $1,000 per the motion). Committee members had previously reported a vendor invoice of $730.50 for pens and bags and a $500 in‑kind sponsorship; the extra allocation was intended to cover the balance and allow contingency purchases.
Separately, members approved increasing the kickoff parade and Centennial Festival combined budget to $3,000 to cover additional entertainment, staffing and contingency costs discussed during the meeting.
All of these measures passed on voice votes; members did not record roll‑call tallies in the minutes. Committee staff were directed to coordinate with vendors to minimize chargebacks and to document any fees that cannot be recovered.
Ending: Committee leaders said staff will implement the pricing and refund plan immediately and post updated ticketing and vendor guidance on official channels so attendees and vendors know how to get refunds and where merchandise will be sold.
