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District plans Heartland Mosaic cafeteria system, will migrate payments to MySchoolBucks
Summary
Staff recommended Heartland Mosaic for a new cafeteria point-of-sale system and proposed switching the district’s parent-payment platform to MySchoolBucks; Aramark will cover an annual service fee per its contract, while parents will pay per-transaction fees for online payments.
Council Rock School District staff told the finance committee on April 10 they recommend Heartland Mosaic as the district’s new cafeteria point-of-sale system and plan to migrate online payments from MyPaymentsPlus to MySchoolBucks.
Anthony Rapp said the first-year hardware cost in the committee presentation was about $53,144. Training for food-service staff was listed at $8,595, and annual service was listed at $12,944; Rapp said the annual service is paid by Aramark under the district’s contract with that vendor. “The majority of the money is going to come from the food services fund,” he said.
Rapp told the committee the district would convert balances from MyPaymentsPlus to MySchoolBucks so families will not lose funds. Board members asked about fees. Committee member Miss Kennedy asked whether fees are one-time or per transaction; Rapp replied the MySchoolBucks fee is charged per transaction. Rapp said earlier comparisons show MySchoolBucks may charge a smaller fee for smaller transactions but the percentage rises for larger transactions; he said the district staff would circulate a comparison of the payment schedules to the board.
Rapp and board members discussed rollout plans: food-service functionality will be implemented first, with optional expansion to other school payments such as field trips and test fees at a later date. Rapp said parents will retain the option to pay by check rather than use online services and that the district plans to begin communications to families once the board approves the contract so families have time to prepare before the next school year. “We’re going to roll out the cafeteria stuff … very slowly,” he said.
No committee vote on the award was recorded in the transcript; staff recommended placing the agreement on the full-board agenda for approval.
