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Committee approves $109,840 boiler purchase for Rowayton Elementary HVAC project
Summary
The committee authorized purchasing boilers for the Rowayton Elementary School HVAC state project for $109,840 and approved a change-order allowance of $5,492 to meet a tight delivery schedule tied to the state grant timetable.
The committee authorized the purchasing agent to issue a purchase order to F.W. Webb Company to buy boilers for the Rowayton Elementary School HVAC state project (State project 103-001) at a cost of $109,840 and approved a change-order allowance not to exceed $5,492.
Alan and staff explained the boilers were ordered in advance because delivery lead times are 8–12 weeks, and scheduling constraints tied to state grant deadlines and summer construction windows require pre-purchase to ensure equipment arrives in time for installation. Staff said the city solicited pricing from three state-approved distributors and used a hybrid approach—relying on state contract listings while obtaining direct quotes to speed procurement.
Committee members confirmed the process and the state timeline; the committee voted unanimously in favor of the purchase and change-order allowance. Staff said the project team is coordinating installation bids and phasing across six school HVAC projects, and that some work will require second-shift or phased work during the school year because not all deliveries and installations can be completed in one summer.
