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Lacey 1 board reviews housekeeping changes to policies and procedures, hears reimbursement update
Summary
The Lacey 1 board reviewed proposed edits to its policies and procedures — including inclusive language, title changes and agenda order — and heard a report on five recent reimbursement claims; formal votes at the meeting approved the agenda and January 9 minutes unanimously.
The Lacey 1 board on an evening meeting reviewed proposed housekeeping changes to its policies and procedures, including replacing the title “secretary” with “HR liaison,” adding numeric values alongside spelled numbers, updating inclusive language, and proposing a new agenda order that places land acknowledgement and public comment earlier in the agenda.
The changes matter because they align the board’s rules with current staff titles and with practices used by other city advisory bodies, board members said. Jenny, the board’s HR liaison, told members she had worked with the city clerk’s office on the revisions and planned to circulate the proposed draft to remaining Lacey 1 members for comment before returning the item for a formal vote at a future meeting.
“We replaced secretary with HR liaison,” Jenny said, summarizing the main personnel-title edits. She said the draft also adds written numbers to accompany numerals and standardizes more inclusive terms throughout the document.
Board discussion focused on publication and notice. A member identified as Ed said posting changes on a police-department bulletin board was unnecessary because former or active Lacey 1 members are not stationed there. “There’s no need to post at the police department,” Ed said. Other members suggested sending the proposed changes directly to remaining Lacey 1 members so those with an interest would see them.
Jenny also described the draft’s handling of hearing procedures and noted a statutory reference: “My reference is the RCW,” the board chair said when the hearing language was discussed, indicating state law informed that section. The board did not vote on the policy edits at the meeting; Jenny said she would solicit member feedback and return the item for action at a subsequent meeting.
Separately, Jenny reported five reimbursements that had been submitted since the board’s last meeting and that were below her approval threshold. She listed one claim for $761.16 for dental premiums; a combined claim of $1,978.23 for a hospital stay, prescriptions and massage; a $2,098 claim for hearing aids; and two dental claims of $569 and $269. Jenny said these requests were under the dollar threshold that would require full-board action and therefore could be handled administratively by the HR liaison.
The meeting also included brief operational items: a reminder about the Washington State Law Enforcement Association conference scheduled for May 6–9 and a notice about the advisory board stipend program. City staff said the stipend is an opt-in program and that the amount approved previously is $50; members who want the stipend must opt in via email to the clerk’s office.
Votes at a glance: the board approved the meeting agenda and unanimously approved the minutes from the Jan. 9 meeting. No other formal actions or votes were taken on policy changes or claims.
The board opened the meeting with a land acknowledgment referencing the Treaty of Medicine Creek and closed after offering an opportunity for public comment; one in-person participant identified himself as Christian. Jenny said she will circulate the proposed policy draft to board members and bring any final edits back to the board for a future decision.
