Madison County board approves $5,500 capital transfer to replace failed HVAC unit at CID building

Madison County Board of Supervisors approved a voice vote to transfer $5,500 from the county roofing capital line to the HVAC capital line to cover part of the cost to replace a failed 3.5‑ton HVAC unit at the CID building.

County staff reported the county had budgeted $37,000 in FY25 for the HVAC line but received a contractor proposal for $42,006.71 from Riddleberger; staff identified a little more than $7,000 remaining in the roofing capital line and recommended moving $5,500 to the HVAC line so work can proceed. The board approved the transfer by voice vote; staff said the county will use a cooperative procurement and can engage the contractor promptly.

The transfer did not require a formal resolution under staff’s explanation but did require board approval. No alternative funding source or additional borrowing was authorized during the vote. Staff said further capital reallocations would come back to the board if needed.

Board members did not request additional study or delay before approving the transfer. The county’s immediate next steps are to confirm the contractor procurement and schedule the replacement.

The item was discussed during the meeting agenda’s capital items section and was documented in the minutes as a voice‑vote approval.