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Supervisors direct staff to pursue bids for replacement maintenance building at Hoover Ridge
Summary
After the county demolished a collapsed barn at Hoover Ridge Park, staff proposed a metal maintenance building (approx. 60x120 with optional office build-out) and the board authorized staff to prepare an IFB and consider a budget target using insurance proceeds and contingency funds.
Madison County staff told the Board of Supervisors that the red maintenance barn at Hoover Ridge suffered a catastrophic collapse in a January snowstorm and was subsequently demolished. Insurance paid a claim for about $101,000 minus a deductible; staff said the payout covers demolition and would contribute to rebuilding.
Deputy county administrator Brian Gordon and parks-and-recreation staff outlined options for rebuilding a maintenance structure to store park equipment and house some parks and facilities functions. Staff described a preferred metal shell roughly 60 by 120 feet (with a smaller initial footprint under roof shown in the plan) and an optional eastern build-out for offices, restrooms and utility stubbing to allow future interior finishes.
Staff recommended advertising an invitation for bids (IFB) so the county can get market pricing. The board discussed scope and phasing options: pour slab and site work now and leave interior finish as an add-on bid option, or procure the project as a turnkey contract. Supervisors noted equipment currently stored outside is deteriorating and temporary storage at the pavilion and school bus shop is inconvenient.
County staff proposed using the insurance check and a supplemental appropriation from contingency to fund the project; the county administrator said she would bring a supplemental appropriation to a future meeting to move insurance proceeds into a capital account and, if needed, request additional contingency funds after bids are received.
Supervisors asked for a target budget ceiling to inform the IFB. After discussion the board directed staff to prepare bid documents and returned options, including an add-on scope for the office build-out (the “green” area on the plan), and to seek bids with a not-to-exceed target in the approximate range discussed during the meeting. Staff estimated an IFB schedule that could return bids in time for summer/fall construction if the board chooses to proceed quickly.
Parks staff noted the county is losing reservation revenue for picnic shelter rentals while equipment remains in temporary locations; board members emphasized the need to secure equipment and restore normal park operations quickly.
