AKB volunteers map Adopt-a-Spot sites, set Texas Trash Off date and approve T‑shirt purchase

At the February meeting of AKB, volunteers said they have completed a cleaned Adopt‑a‑Spot contact list, added GPS locations for sign placements and created a map intended for the city website. The group also discussed updating out‑of‑date web content, placement of a Thrive coffee sign, options for replacing worn Texas Trash Off signage, and approved spending up to about $200 for volunteer T‑shirts.

The meeting’s core item was a status update on the Adopt‑a‑Spot program. Volunteers reported rebuilding a contact list that had last been updated in 2018, assigning GPS coordinates to existing sign locations and creating a map that could be hosted on a city server so future volunteers and board members can find sign sites without repeating the recent rebuilding effort. Members said the previous county-managed map is no longer maintained and that hosting the map on the city’s server would preserve institutional knowledge.

Volunteers outlined next steps for web updates: removing old dates and outdated chair listings, correcting names and adding the new map. The group agreed to circulate a draft of proposed Adopt‑a‑Spot procedures and to place the procedure document on next month’s agenda for a formal vote.

Signage and event planning were discussed together. The group set April 12 for the Texas Trash Off event and noted the state-provided Texas Trash Off signs were limited this year; the state distributes a restricted number annually and the group did not receive a set from that draw. Members said they will seek quotes for replacement signs (one vendor mentioned was Webloom) and will use a Keep Texas Beautiful supply order for event materials.

A separate item addressed placement of a Thrive coffee shop sign. Volunteers said they will provide a Google Maps/GPS location to city staff so the sign can be placed consistently with the mapped Adopt‑a‑Spot sites.

The meeting also included a brief facilities update: volunteers reported the Monarch Butterfly Garden sidewalk repair was completed. Members discussed temporary erosion-control measures near a nearby construction site (straw bales and orange rolls were mentioned) and a plan to follow up with the contractor for final cleanup once construction finishes.

On administrative items, the group approved the consent agenda for January minutes after a motion and second; the transcript does not record a roll‑call tally. Later, members moved and seconded a motion to approve purchasing up to nine shirts (short‑sleeve shirts estimated at about $12 each, long sleeves about $18) at a cost not to exceed roughly $200; the meeting recorded a vote but did not provide a vote tally in the transcript.

Volunteers recorded 32 volunteer hours for January, noted shirt samples were available for sizing decisions, and said Laurie will handle ordering. Members said Keep Texas Beautiful reporting has started and must be submitted by the end of the month; a complete KTB report will be presented at the next meeting. The group adjourned at 6:13 p.m.

Next steps recorded in the meeting: volunteers will provide GPS coordinates for the Thrive sign, staff and volunteers will coordinate web updates and map hosting, the Adopt‑a‑Spot procedures draft will be circulated for comment and placed on next month’s agenda for a vote, and the group will pursue signage quotes and final plans for the April 12 Texas Trash Off.