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Council approves vendor for Sims Golf Course irrigation after warranty and timing questions; vote 5‑2
Summary
After questions about warranty language and completion timing, the City Council approved Landscapes Unlimited LLC as the preferred vendor to replace the Sims Golf Course irrigation system; the contract amount was described at about $1.45 million and the vote carried 5‑2.
The City Council on Tuesday approved selection of a vendor to replace and upgrade the Sims Golf Course irrigation system after a period of staff review, committee interviews and brief debate about warranties and project timing.
Parks and Recreation staff said the work is part of an $8 million multi‑year golf capital program; the irrigation component for 2024/2025 was budgeted and solicited through a request for proposals. A staff committee interviewed four firms and recommended Landscapes Unlimited LLC based on experience, proposed schedule, design team and willingness to stage work while leaving the existing irrigation in service during installation.
Staff stated the contract package is approximately $1.45 million with a not‑to‑exceed negotiation allowance (figures in the staff materials were inconsistent in places). During council discussion Council Member Glasscock raised a discrepancy between the green sheet, which referenced a 25‑year manufacturer warranty and an aggressive 60‑90 day completion commitment, and the contract language, which set 120 days from notice to proceed and contained a one‑year workmanship warranty. City legal staff clarified the contract provides a maximum of 120 days for completion; the vendor had committed publicly to an earlier timetable of 60‑90 days but the contract term is 120 days. Legal also confirmed a one‑year workmanship warranty is explicit in the contract and that the RFP required a manufacturer minimum warranty (five years) for product components; some manufacturers (for example, Toro) may offer longer product warranties.
Council debated whether to delay approval for further clarification. Vice Mayor Johnston argued for prompt award to avoid supply‑chain delays and to meet the seasonal construction window; other members sought warranty clarification. The council approved the vendor selection and contract authorization on a 5‑2 roll call. Staff said the existing irrigation system will remain operational while the new system is installed and that warranty details would be clarified in the final executed contract documents.
