Council approves Lyle Bench commercial addition after easement and setback conditions

The Mills City Council approved Resolution 2025-14 to permit a commercial building addition for Lyle Bench on Lot 2A, Sage Editions in the City of Mills, Wyoming, after the council and staff agreed on a process to resolve an easement and setback discrepancy.

The council voted to approve the development-plan resolution after discussing a proposed 40-foot building addition that sits 9.4 feet from one property line where a 10-foot utility easement exists. Council and staff described a solution to reassign a five-foot side easement and move the 10-foot utility easement to the rear lot line, and to document that change with a recorded affidavit. "I move we approve the resolution number 2025Dash14," said a councilmember during the meeting. The motion passed with the council voting in the affirmative.

Why it matters: The council’s requirement that the easement relocation be documented and recorded resolves a potential setback violation and creates a clear title record for the developer and neighboring property owners.

At the meeting, staff and councilmembers discussed steps to implement the fix. A staff member described the proposed fix as: shifting the five-foot side easement and recording the ten-foot utility easement to the back lot line, and obtaining a recorded affidavit to confirm the change. Council asked staff to record and provide a copy of that affidavit once it was on file: "When the affidavit is recorded with the plat, we would like to obtain a copy of the affidavit back just so that we're aware that it occurred," said a councilmember. Staff agreed to supply the recorded affidavit to the council.

Councilmembers also noted inconsistent measurements in the plan set and asked staff to verify them. One councilmember said a dimension appeared as "194" in the documents and that the figure had changed from the prior set; staff said they would confirm whether the correct dimension is 94 (or another value) and correct the drawing as needed.

The council did not amend the resolution on the floor; instead, members approved the plan contingent on recording the affidavit and confirming the plan measurements. The transcript shows the council voted "Aye" multiple times and the motion passed.

Next steps: Staff will correct the plan-set measurements if needed, record the easement-affidavit with the plat, and provide the council with a copy of the recorded affidavit. No effective dates or additional conditions were specified during the meeting.