Votes at a glance: Monroe City Council actions — April 8, 2025

At its April 8 meeting, the Monroe City Council recorded unanimous votes on multiple agenda items. Several items were described by staff as housekeeping or final-closeout adjustments; others change city policy or add contract funding. Below is a concise list of the formal actions taken and the key details the council recorded.

Votes at a glance

- Consent agenda (motion, item not enumerated in packet): Motion to approve the consent agenda carried 7-0. (Mover: Council Member Walker; second: Council Member Fulcher.)

- Item 7.1 — Lehi funding administration contract (Contract No. 2025-046): Council approved the Community Human Services Advisory Board recommendation to award $15,000 to Take the Next Step for flex funding administration and case management and authorized the mayor to sign and execute contract number 2025-046. Motion carried 7-0. (Mover: Council Member Beaumont; second: Council Member Scarborough.)

- Item 7.2 — Transportation Impact Fees (Ordinance No. 4 of 2025) — first reading: Council accepted first reading of the ordinance updating MMC 3.54.130 (transportation impact fees) and advancing the measure to final reading. Motion carried 7-0. (Mover: Council Member Hanford; second: Council Member Gamble.)

- Item 8.1 — Rules of procedure for boards, commissions and committees (Ordinance No. 003 of 2025) — first reading: Council approved first reading of an ordinance authorizing the city council to adopt uniform rules of procedure across boards and commissions, with exceptions where state law requires specific procedures (for example, the Civil Service Commission). Motion carried 7-0. (Mover: Council Member Gamble; second: Council Member Hanford.)

- Item 8.2 — Emergency Motel Voucher Program contract amendments: Council approved amendments to two contracts related to the emergency motel voucher program (contract numbers described in the agenda materials). Staff said the amendment reallocates funding sources and aligns budget line items to finalize payment. The modification increases the Volunteers of America (VOA) contract by $8,937.83; staff stated those funds are reallocated from amounts set aside to reimburse City of Monroe staff time and are not additional city general-fund dollars. Staff also reported that VOA had not yet been reimbursed under the contract and that VOA's cumulative spend to date was reported to staff as approximately $500,057.57. Council approved the amendments 7-0. (Mover: Council Member Beaumont; second: Council Member Scarborough.)

- Item 8.3 — Mobile Mental Health Co-Responder contract amendment (amendment aligning funding sources): Council approved an amendment to the co-responder contract that removes a Department of Commerce funding source the parties were not using, moves unobligated budget categories into the active period to cover requested program needs (travel, training, licensing, vehicle expenses) and aligns the city contract with SAMHSA budget rules. Motion carried 7-0. (Mover: Council Member Beaumont; second: Council Member Hanford.)

Notes from discussion and staff reports

- Several items described as "housekeeping" were framed by staff as necessary to close out contracts, align budget line items, and ensure state or federal funding rules were met prior to final payment.

- On the emergency motel voucher item, councilors asked about accounting and oversight. Staff said they have submitted supporting reimbursement documentation to Snohomish County and that county approvals are in process; staff also said they have requested a quote from an outside CPA firm to perform an audit of the complex contract and would return to council with that quote for consideration.

- All recorded votes on April 8 for the listed items were unanimous (7-0).