Village of Jackson approves $3.815 million promissory notes, multiple capital payments and planning actions

The Village Board of the Village of Jackson on April 8 voted to approve a revised sale of $3,815,000 in general obligation promissory notes to fund capital projects, and approved a string of change orders, pay requests and land-use items tied to the village’s water, sewer and community center projects.

The board approved the notes after a presentation from Mr. Raymer of Ehlers, the village’s municipal finance advisor, who summarized the sale results, explained that the issue was reduced by $45,000 from presale estimates because of premiums on certain maturities, and said the bonds carried an affirming A1 rating with bond insurance that produced a AA-equivalent rating. Raymer said the sale produced lower-than-expected interest costs and that closing is scheduled for May 1, 2025.

Why it matters: the promissory notes will fund multiple capital improvements identified in the village capital improvement plan, including water and sewer work and street projects. The board’s approvals on pay requests and change orders will affect timelines and budgets for the wastewater treatment and Jackson Community Center projects.

Board action and project approvals - Financial issuance: The board adopted resolution 205-15 authorizing the issuance and sale of $3,815,000 in general obligation promissory notes, series 2025A, with a May 1, 2025 closing. The sale included competitive bids and bond insurance; the underwriter was BOK Financial Securities.

- Wastewater treatment project: The board approved Change Order No. 1 on the Wastewater Treatment Plant tertiary filters and disinfection project with J.A. Hassinger for a decrease of $88,166.05. The board also approved Pay Request No. 13 to J.A. Hassinger in the amount of $256,975, and approved Reimbursement Request No. 10 for the 2024 Wastewater Treatment Plant Project Clean Water Fund Loan in the amount of $265,205.45.

- Water treatment plant generator: The board approved a quote from Electric for a generator at the water treatment facility in the amount of $251,437 as recommended by the Budget & Finance Committee and Public Works.

- Jackson Community Center expansion: The board approved Change Order No. 5 for Moore Construction increasing the contract by $65,297 (the change order included a credit for unneeded protective film on some interior windows) and approved Pay Request No. 9 to Moore Construction in the amount of $380,285.

- Trash and recycling contract: The board approved awarding the residential trash and recycling contract to Green For Life (GFL), with the contract structured to mirror the current contract and with prescriptive pricing for years 1–5. Staff reported the recommended contract limits annual increases to roughly 3% year-to-year under the proposed pricing schedule and noted that GFL was the village’s incumbent provider.

Planning and land-use votes - Certified survey map and rezoning: The board approved a certified survey map for parcels V300700K and V3007900Y for Dittmar Properties LLC and adopted Ordinance 205-3 to rezone parcel V300700K and a portion of V3007900Y consistent with the Plan Commission recommendation.

- Conditional use and site plan: The board approved a conditional use permit and site plan review for N171W21860 Kamis Court (Designe to Construct), with an updated, denser landscaping buffer required after staff review; planning staff said the vegetation will take several years to fully establish.

Other business and recognitions - The board approved Resolution 205-13 recognizing Police Chief Ryan Boscule for graduation from the FBI National Academy, Session 293. - The board approved Resolution 25-14 recognizing Jackie Shue for attaining the Wisconsin Certified Municipal Clerk designation from the Wisconsin Municipal Clerks Association.

Next steps: Mr. Raymer said bond proceeds are expected to be available May 1, 2025. Several capital payments and change orders approved at the meeting will be processed per the village’s payment procedures; staff said project managers and contractors will coordinate remaining work and any site visits requested by trustees.

Votes at a glance - Resolution 205-15 (issue and sale of $3,815,000 GO promissory notes): approved. - Change Order No. 1 (Wastewater tertiary filters and disinfection, J.A. Hassinger, decrease $88,166.05): approved. - Pay Request No. 13 (J.A. Hassinger, $256,975): approved. - Reimbursement Request No. 10 (Clean Water Fund Loan, $265,205.45): approved. - Generator quote (Water treatment facility – Electric, $251,437): approved. - Change Order No. 5 (Jackson Community Center expansion, Moore Construction, increase $65,297): approved. - Pay Request No. 9 (Moore Construction, $380,285): approved. - Trash and recycling contract award (Green For Life): approved. - Certified survey map (Dittmar Properties LLC): approved. - Ordinance 205-3 (rezoning for Dittmar Properties LLC): approved. - Conditional use and site plan (N171W21860 Kamis Court): approved. - Resolution 205-13 (recognition of Police Chief Ryan Boscule): approved. - Resolution 25-14 (recognition of Jackie Shue): approved.

Meeting context: The Board heard no speakers during the public hearing segments for the rezoning and conditional use items. Several agenda items came from the Budget & Finance Committee or Plan Commission with recommendations to approve. The meeting concluded with the board moving into closed session; a roll-call vote was taken for the closed session motion (see actions).