Trustees approve transfer to Fairfield Coalition for drug-awareness programs; staff to confirm allowable uses under fund rules

Fairfield Township trustees voted to transfer funds from the township's drug-awareness account to support the Fairfield Coalition's anti-drug activities, continuing the township's prior support for the group.

At the previous meeting the board had given the coalition $10,000 for its campaign; trustees discussed repeat funding and whether digital sign messaging or other expenditures would qualify under the restrictions for that fund (Fund 29091/"1 Ohio"). Trustee discussion noted the account balance available for drug-awareness efforts and the need to document expenditures to withstand audit scrutiny.

A motion was made to authorize a transfer to the Fairfield Coalition from the township’s drug-awareness fund; the motion was seconded and the board recorded unanimous approval. The meeting record shows the roll call produced three affirmative votes and the chair declared the motion passed.

Trustees asked staff to confirm precisely which uses are permitted under the fund rules and to seek legal advice before spending on items such as recurring messages on digital signage. ‘‘That 10,000 clearly goes toward [drug awareness],’’ one trustee said. Staff noted that previous federal audits had required clear documentation tying expenditures to drug-awareness activities, and the board asked staff to prepare motion language for the next agenda if additional detail is needed.

The motion passed by roll call; the transcript records the motion as approved. The exact transfer amount recorded in the spoken motion at the meeting transcript was unclear; trustees and staff discussed past support of $10,000 and an available fund balance in the range discussed during the meeting. Staff were directed to place a motion on the next agenda if a more detailed transfer authorization is needed.