Board awards exterior clean/paint/seal contract for Antonia Crater and Chehalem Valley projects to Portland Coating Inc.; bond update details roof and repair pr

The Newberg School District 29J board voted unanimously on April 8 to approve intent to award the Antonia Crater and Chehalem Valley Middle School exterior clean, paint and seal contract to Portland Coating Inc., doing business as Williamson and Lehi.

Facilities staff (Larry Hampton) reviewed remaining bond projects and their status. He said several roofing scopes require more extensive work than originally estimated after inspections found wood purlins and insulation damaged by long-term leaks; those scopes will require removal of insulation and replacement or sistering of structural members before new roofing is installed. Hampton said the district will prioritize buildings with active leaks and that some projects will require additional funds from bond contingencies.

On the exterior clean/paint/seal bid, staff described a variable caulking item priced per lineal foot. Bidders offered different per-foot rates; Portland Coating offered a lower per-foot caulking price that made its combined bid the best value once expected caulking footage exceeded a breakpoint (staff explained that at 458 feet or more of caulking Portland Coating becomes the lower-cost option). One bidder protested the initial award decision but later withdrew the protest after staff review of quantities and pricing.

The board moved and seconded an intent-to-award motion for the Portland Coating (Williamson and Lehi) bid; the motion passed unanimously.

Hampton gave a campus-by-campus status update on projects including district office repairs, various roof replacements, gym and auditorium work, siding repairs where original sheathing had deteriorated, generator reinstallation at the physical plant, lighting and ceiling upgrades, and possible floor finish decisions at Newberg High School. He said the district is consolidating purchase orders on completed projects to identify available contingency funds and that, based on current projections and contingencies, the bond should remain in balance if change orders stay within contingency allowances.

Board members asked for clearer budget-tracking columns (change since board approval, not-to-exceed sums) and for staff to clarify thresholds for bringing change orders back to the board if a contract amount increases beyond preapproved limits.

The resolution/intent-to-award and related documents are recorded in the meeting packet; staff said exterior color selections will be a light gray for the buildings included in this contract.