Finance Committee approves CivicPlus publication contract, surplus list, service agreements and other items; votes at a glance

The Homewood City Finance Committee voted on multiple administrative items during its April 7 meeting. The committee recorded unanimous affirmative votes (3–0) on motions to authorize contracts, approve surplus equipment and to sign service agreements.

Key outcomes: - The committee authorized the city manager to sign a contract with CivicPlus for municipal code publication and online ordinance posting. Staff said the vendor offered a discounted first-year fee of $24.75 and an annual fee of $3,300 thereafter; the service will be funded from the municipal code and codification account. - The committee approved a surplus list that includes older tools and five vehicles whose parts are no longer available from dealers. The item will proceed as an ordinance to remove the listed equipment from city inventory. - A change order for the City Hall and park parking garage restoration project was approved. Staff described newly identified repairs and an active plaza leak; the amount read aloud in the meeting was recorded in the transcript as "$32.01 53" and staff said the change order will come from the City Hall building repair line item. - The committee authorized the city manager to sign an agreement with an employee assistance services provider (EAS). Staff said the new arrangement will restore access to a local counselor the city used previously; a per-employee monthly figure of $43.50 was discussed in the meeting. - The committee approved an amendment allowing the mayor to sign an agreement with Tyler Technologies to increase user licensing for a citizen-access portal and permit/workflow modules; staff said this will add 20 user licenses and that no payment is due until the next budget year.

Other procedural items: the committee dropped (approved removal of) an early fire-station design charrette item from its agenda for the time being. Several motions were made by Committee members and seconded; votes on all listed items were recorded as 3–0 in favor.

Votes at a glance (motion text, mover, seconder, outcome): - Approve minutes and dispense with reading: mover not specified; second not specified; outcome approved (3–0). - Authorize city manager to sign CivicPlus contract for ordinance publication: mover: Councilor Brandt; seconder: Councilor Guatney; outcome approved (3–0). - Approve surplus list (including five vehicles): mover: Councilor Brandt; seconder: Councilor Guatney; outcome approved (3–0). - Approve change order for City Hall/parking garage restoration (amount read as "$32.01 53" in meeting): mover: Councilor Brandt; seconder: Councilor Brandt (second recorded); outcome approved (3–0). - Authorize city manager to sign agreement with Employee Assistance Services (EAS): mover: Councilor Brandt; seconder: Councilor Guilby; outcome approved (3–0). - Authorize mayor to sign service agreement amendment with Tyler Technologies to add user licenses: mover: Councilor Waltney; seconder: Councilor Brandt; outcome approved (3–0). - Motion to drop fire station design item from agenda: mover: Councilor Waltney; seconder: Councilor Brandt; outcome approved (3–0).

Where the transcript omitted precise legal language or dollar amounts, the committee recorded the vote but asked staff to supply final contract documents and funding-code details to the City Council or subsequent meetings as appropriate.