Finance Committee approves routine tax rescinds, equipment purchases, contracts and grant acceptance

The City of Green Bay Finance Committee on April 8 unanimously approved a package of routine financial and procurement actions, including rescinding and refunding specific 2024 property tax charges, accepting a State of Wisconsin EMS funding award (revised total), awarding equipment and software support purchases, and adopting an asset‑variance procedure intended to improve change‑order reporting.

The items were largely procedural or corrective and passed by voice vote with no recorded individual roll‑call votes; staff said the actions correct recording errors, implement procurement controls and add one new funding acceptance.

Item details

• Parcel tax rescinds/refund: The committee approved three related resolutions affecting 2024 real‑estate tax entries. Staff noted one agenda description mislabelled a rescind as a refund; the committee corrected that and approved the corrected motions. The affected taxpayers and amounts recorded on the agenda were: Parcel 7‑520 (Kingdom Agenda Church Inc., 730 Quincy St.), $4,570.14 (refund item corrected on the agenda); Parcel 7‑521 (Kingdom Agenda Church Inc., 708 Harvey St.), $570.61 (rescind); and Parcel 8‑224 (Open Door Housing, LLC, 728 St. George St.), $4,619.06 (rescind to convert to exempt status per nonprofit documentation).

• Police radios: The committee approved the purchase of 13 Motorola EPX 6500 portable radios from Motorola Solutions for the police department for $65,340.47. Committee members discussed replacement cycles for portable radios and the city’s strategy for spreading replacements.

• ERP support contract extension: The committee approved a three‑year extension for annual support and maintenance of the city’s enterprise resource planning software with Tyler Technologies for $512,314.37.

• Asset variance procedure: The committee approved adding an “asset variance” procedure to the City of Green Bay procurement procedures. Staff and the procurement manager explained the rule requires departments to report changes that increase a purchase order beyond the approved amount; the director noted any change over $50,000 will be reported to council. The procedure excludes transit (Transit Commission oversight) and the Department of Public Works construction variances, which have separate mechanisms.

• State EMS funding acceptance: The committee accepted the 2025 Wisconsin Department of Health Services Emergency Medical Services Funding Assistance award. Staff corrected the award amount on the record from an initial figure to a revised total deposit of $421,741.38 and described allowable uses and remaining restrictions; staff said the award cannot be used to supplant existing budgeted salaries and that a portion of the award is subject to categorical spending rules.

• Collateral assignment consent: The committee approved consent to a collateral assignment of a development agreement (Hoban Real Estate LLC / E. Hoban Company) to BMO Bank N.A.; staff said the assignment follows a construction loan arrangement and would allow TIF payments, if earned, to be paid directly to the lender.

• Budget amendment and claims report: The committee approved a budget amendment to cover unbudgeted overtime for special events and approved the claims committee report.

Process and oversight notes

Committee members asked for clearer reporting when long‑lead purchases increase in price during multi‑year builds and for finance to be notified sooner of potential county or contingency calls. Staff said the procurement change‑order and Munis approval paths include department head approvals and that reporting to council is triggered once changes exceed the specified threshold (the policy reference in the meeting used “50” to mean $50,000).

Votes at a glance

All listed items above were approved by voice vote with the committee chair calling the question and members answering “aye.” Motions were made and seconded on the record for each item; minutes record the motions as carrying unanimously.

Speakers (attributed in this article)

• Director Albrecht — Director, City of Green Bay Finance (staff briefed item 9 and other procedural items). • Matt Johnson — Appraiser, City of Green Bay (answered nonprofit/exemption question on Open Door Housing). • Procurement manager — Procurement manager, City of Green Bay (answered asset‑variance procedure questions). • Chief — Department chief (acknowledged EMS grant; department not further identified in transcript). • Staff member — Unnamed staff who corrected agenda wording on the refund/rescind line.

Actions (extracted from the meeting record)

[{"kind":"resolution","identifiers":{"agenda_item_id":"1"},"motion":"Approve resolution to refund/rescind specified 2024 real estate taxes for listed parcels","mover":"unnamed alder","second":"unnamed alder","vote_record":[],"tally":{"yes":null,"no":0,"abstain":0},"legal_threshold":{"met":true,"notes":"Standard majority; voice vote recorded as unanimous."},"outcome":"approved","notes":"Agenda wording corrected by staff during discussion; item approved."},{"kind":"other","identifiers":{"agenda_item_id":"4"},"motion":"Purchase 13 Motorola EPX 6500 radios from Motorola Solutions for police department for $65,340.47","mover":"unnamed alder","second":"unnamed alder","vote_record":[],"tally":{"yes":null,"no":0,"abstain":0},"outcome":"approved","notes":"Budget/replace cycle discussed."},{"kind":"other","identifiers":{"agenda_item_id":"5"},"motion":"Approve enterprise resource planning software annual support and maintenance contract extension with Tyler Technologies for 3 years for $512,314.37","mover":"unnamed alder","second":"unnamed alder","vote_record":[],"tally":{"yes":null,"no":0,"abstain":0},"outcome":"approved","notes":"Standard contract extension."},{"kind":"other","identifiers":{"agenda_item_id":"6"},"motion":"Approve asset variance procedure to be added to City procurement procedures","mover":"unnamed alder","second":"unnamed alder","vote_record":[],"tally":{"yes":null,"no":0,"abstain":0},"outcome":"approved","notes":"Procedure excludes transit commission and DPW construction variances; report to council if change exceeds $50,000."},{"kind":"grant","identifiers":{"agenda_item_id":"7"},"motion":"Accept 2025 State of Wisconsin Department of Health Services Emergency Medical Services funding assistance award","mover":"unnamed alder","second":"unnamed alder","vote_record":[],"tally":{"yes":null,"no":0,"abstain":0},"outcome":"approved","notes":"Staff corrected the award amount on record to $421,741.38; restrictions apply on supplanting salaries."},{"kind":"other","identifiers":{"agenda_item_id":"8"},"motion":"Consent to collateral assignment of development agreement (Hoban/E. Hoban Co.) to BMO Bank N.A.","mover":"unnamed alder","second":"unnamed alder","vote_record":[],"tally":{"yes":null,"no":0,"abstain":0},"outcome":"approved","notes":"Assignment follows developer construction loan; TIF payments may be redirected if earned."},{"kind":"budget_amendment","identifiers":{"agenda_item_id":"10"},"motion":"Approve budget amendment for unbudgeted overtime for special events","mover":"unnamed alder","second":"unnamed alder","vote_record":[],"tally":{"yes":null,"no":0,"abstain":0},"outcome":"approved","notes":"Routine amendment."},{"kind":"other","identifiers":{"agenda_item_id":"11"},"motion":"Approve claims committee report","mover":"unnamed alder","second":"unnamed alder","vote_record":[],"tally":{"yes":null,"no":0,"abstain":0},"outcome":"approved","notes":"Routine claims report."}]

Clarifying details

[{"category":"refund_correction","detail":"Agenda item wording: staff corrected 'refund' vs 'rescind' placement; item 1 description was mislabelled and moved to item 3","value":"text correction","approximate":false,"source_speaker":"Staff member"},{"category":"procurement_threshold","detail":"Changes over $50,000 will be reported to council per new asset variance procedure","value":50000,"units":"USD","approximate":false,"source_speaker":"Procurement manager"},{"category":"radio_purchase","detail":"Purchase of 13 Motorola EPX 6500 radios for the police department","value":65340.47,"units":"USD","approximate":false,"source_speaker":"Staff member"},{"category":"ERP_contract","detail":"Tyler Technologies annual support and maintenance extension for 3 years","value":512314.37,"units":"USD","approximate":false,"source_speaker":"Staff member"},{"category":"EMS_grant_amount","detail":"Revised deposit amount for State DHS EMS award","value":421741.38,"units":"USD","approximate":false,"source_speaker":"Staff member"}]

Proper names

[{"name":"City of Green Bay","type":"agency"},{"name":"Kingdom Agenda Church Inc.","type":"organization"},{"name":"Open Door Housing, LLC","type":"business"},{"name":"Motorola Solutions","type":"business"},{"name":"Tyler Technologies","type":"business"},{"name":"BMO Bank N.A.","type":"business"},{"name":"Hoban Real Estate LLC","type":"business"},{"name":"Wisconsin Department of Health Services","type":"agency"}]

Community relevance

{ "geographies": ["Green Bay"], "funding_sources": ["State DHS EMS grant","TID bonds"], "impact_groups": ["city taxpayers","police department","city procurement departments"] }

Meeting context

{ "engagement_level": { "speakers_count": 10, "duration_minutes": 120, "items_count": 12 }, "implementation_risk": "low", "history": [] }

Provenance

{ "transcript_segments": [{"block_id":"30.82-47.185","local_start":0,"local_end":154,"evidence_excerpt":"Onto regular business. Number 1, consideration with possible action to approve the resolution to refund 2024 real estate taxes on Parcel Seven-five 20 for Kingdom Agenda Church Inc on 730 Quincy Street for $4,570.14","tc_start":"00:00:30","tc_end":"00:00:47","reason_code":"topicintro"},{"block_id":"4154.08-4160.095","local_start":0,"local_end":88,"evidence_excerpt":"Number 2, 20 25 contingency account, dollars 100,000. And the next Finance Committee meeting will be held on 04/29/2025 at 04:30 p. M. Motion to adjourn.","tc_start":"01:09:14","tc_end":"01:09:20","reason_code":"topicfinish"}] }