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Administration asks to add records retention administrator in FY26 to manage new county records room
Summary
County administration proposed a new records retention administrator position (starting salary $45,000) to staff and manage a newly completed records storage room and to centralize retention/compliance work; commissioners asked for the job description and more detail.
Spalding County administration requested that the FY26 budget include a new records retention administrator to manage a newly constructed county records room in the Solomon East Building.
Erica Dye explained the room measures about 84 by 23 feet, contains 30 storage racks with space for 16 additional racks, and is intended to centralize county records for compliance, efficiency and preservation. Dye said the role would ensure legal compliance with state retention schedules, improve productivity by making documents more accessible and support risk management during emergencies or legal matters.
Dye proposed a starting salary of $45,000 and said the department hoped to staff the position by July 1. Commissioners asked for the job description and additional details; Dye said a job description had been developed and would be provided to the board. No formal vote was taken; the position remains in the draft FY26 budget pending final budget action.
