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Council adopts updated personnel policies that add AI guidance, TikTok ban compliance and clarify work schedules
Summary
The city council approved a resolution updating the personnel policies to document current work schedules and overtime practices, add rules for covered applications per Senate Bill 1893 (TikTok/ByteDance) and establish guidance on artificial intelligence use.
The Fair Oaks Ranch City Council voted to approve a resolution updating the citys personnel policies. The updates formalize current practices for work schedules, time-and-attendance reporting and overtime, refresh the holidays list, and add controls for use of city property and technology.
Assistant City Manager Jim Williams summarized the changes, saying the work-schedules section documents three distinct pay-period groups, clarifies supervisory oversight for time reporting and updates overtime and compensatory-time language to match current practice. He told council that the updated holidays policy reflects council decisions made over time and now lists 13 approved holidays plus one personal day.
The policy on use of city property incorporates recent state requirements on covered applications under Senate Bill 1893 (the so-called TikTok policy) and adds internal controls for artificial intelligence. Council members discussed adding a provision that would allow the city manager to identify additional covered applications; staff said the city maintains administrative directives and IT procedures that already restrict application installation and will continue to vet new software. "We don't allow employees to install any application on city PCs without IT approval," a staff member noted during discussion.
Councilmember Scott seconded the motion to adopt the resolution; the motion passed on a voice vote.
The new personnel policy language also revises the city's accident-review process to remove quasi-disciplinary language and rely on the disciplinary policy adopted previously, and it integrates updated IT acceptable-use language. Staff said supplemental administrative procedures will continue to list specific restricted applications and other operational controls so the personnel manual remains high-level.
The changes take effect immediately; staff will update internal administrative directives and IT procedures where necessary to implement the new language.
