Town council approves food‑truck series contract after negotiating police, DPW and fee terms

The Richmond Town Council voted to approve a contract with PVD Food Trucks for a multi‑date food‑truck series on town property after several hours of public discussion and edits to the town solicitor’s draft.

The council approved language that the organizer will pay a $250 town fee per event only for events that actually occur, and that fee will be waived for the first event because the town anticipates three police details for that opening date. If the council later reduces staffing to two police details, the $250 fee will apply, councilors agreed.

Applicant Daniel Weiner argued the fee must be charged only for events that happen and warned that any fee would be passed to food‑truck operators. “If you want to debate the contract here tonight, we can do that,” Weiner said, adding that a $250 nightly fee “can be passed on to the food trucks.” Town solicitor Anthony Zangari said he would incorporate the council’s changes and circulate an updated draft to the clerk and applicant.

Councilors also required clearer, written confirmation of what support Public Works will provide. The final contract will include the language used in staff briefing material that DPW will “assist to keep the grounds clean during the event, place trash barrels in appropriate spots and gather them together at the end of the event.” Council said that DPW’s role should be explicit so expectations are clear and so the police can reassess staffing after the first event.

Insurance language was clarified during the meeting: the applicant will submit a certificate of insurance naming the town before the first event; if the policy expires during the season a replacement certificate must be provided. The town and solicitor agreed one certificate covering the season is acceptable so long as coverage dates extend through the scheduled events.

After the revisions were agreed, the council voted to approve the amended contract and then voted to authorize the town administrator to sign the agreement on the town’s behalf. The meeting record shows no council dissent on the final authorization vote.

The organizer and the solicitor will exchange a final, amended draft consistent with the council’s direction; the solicitor said he would send the revised text to the town clerk and applicant for execution.