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Commissioners approve 220‑day extension and fee amendment for courthouse restoration architect
Summary
Polk County enacted a 220‑day extension to the period of performance for Komatsu Architecture on the courthouse restoration project, and approved an associated fee amendment; one commissioner recorded opposition.
Polk County Commissioner’s Court on April 8 approved Amendment 003 to the agreement with Komatsu Architecture, extending the firm’s period of performance for the courthouse restoration project to account for change orders and additional construction days.
County staff said the project required relocation of utilities — water, electrical and sewer — and other changes requested by the city that triggered a 220‑day extension and additional architectural services. The court received a fee‑adjustment letter from the architect for review as part of the amendment package.
Commissioners discussed site activity and scheduling, with some members noting intermittent contractor presence on site in recent months. Staff explained that the 220‑day extension affected all contractors and subcontractors because of design revisions and utility relocations; the extension therefore required updated contracts and fee adjustments for the architect and other consultants.
A motion to approve the amendment passed; the meeting record notes one recorded opposition from Commissioner Cassidy. County staff said the contract amendment was necessary to enable the architect to continue providing services tied to the extended schedule.
No new project completion date beyond the extended schedule was finalized at the meeting; staff identified the extended deadline as the project target moving forward and said they would continue to monitor contractor activity and report back to the court.
