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Audit finds travel-policy lapses and manual recordkeeping at city’s Batteries Included youth program
Summary
A city internal audit found two youth trips lacked documented City Risk Management approval and the Batteries Included programs rely on manual recordkeeping; auditors recommended checklists, central risk review and evaluation of software to track participant data. The audit report was approved by the Audit Oversight Committee.
An internal audit of the Department of Youth Development and Social Initiatives’ (YDSI) Batteries Included (BI) programs found instances of noncompliance with the city’s travel procedures and noted extensive manual recordkeeping that creates inefficiencies and the risk of lost documentation.
The audit, presented April 7 by Nancy Cardoza, Senior Internal Auditor, identified two trips — a college expo and a university tour — for which "no documentation was found showing evidence of the city risk manager's review and approval for both trips," Cardoza said. The city risk manager told auditors he had not received the travel notifications and therefore had not reviewed bus insurance or student liability waivers.
The audit’s nut graf: The findings highlight gaps in pre-trip safety review and records management for city-run youth activities, prompting recommendations aimed at reducing safety and administrative risk for student field trips and improving YDSI’s ability to report program metrics.
Key findings and recommendations
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