Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Court Administration topic
No spam. Unsubscribe anytime.
Circuit court clerk requests county funding to digitize records for state‑mandated sealing process
Summary
The Greensville County Circuit Court Clerk asked the board to fund digitization of civil, chancery and criminal files (portion quoted from 1980 onward) so the Supreme Court of Virginia and state police can process sealing of records; clerk said the project is due in June and that the City of Emporia would share roughly one‑third of the cost.
The Greensville County Circuit Court Clerk asked supervisors to fund a digitization contract to convert court records for a state‑mandated sealing process. The clerk said the Supreme Court of Virginia will receive a list from the state police of documents to be sealed, and the court system will then notify local clerks of files to seal. Because the clerk’s office lacks sufficient staffing to complete the required digitization, she requested county funding to hire StarPoint (quoted in the meeting packet) to perform part of the work for files beginning in 1980; county records extend back to 1781 but the requested contract covers the quoted portion.
The clerk said the task is statewide and that the city of Emporia is expected to share approximately one‑third of the cost as a shared service; the clerk and county staff said they would provide the exact city cost share figure to the board. The clerk asked that the board approve funding to meet the June deadline referenced in the presentation packet.
Board members asked whether the city would share costs; staff said the city would likely be responsible for roughly 33% and that the exact figure would be provided to the board. The board agreed to add the item to a budget work session for further review.
