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District outlines $10–11 million annual major‑maintenance program and $17 million McCormick renovation in three phases
Summary
Facilities staff reviewed the district’s 2025 capital construction and major maintenance plans, including a three‑phase McCormick renovation estimated at about $17 million, RFP timing for a South Triad 5‑6 elementary, roof and HVAC work, and the state’s revised 20‑year facility scoring system that shifts many deferred items into future years.
Nat (district facilities staff) told the board the district’s 2025 capital construction and major maintenance list includes the McCormick renovation scheduled in three phases beginning this summer, with the first phase covering front entry and administrative offices and expected to finish around Christmas. The overall McCormick work is projected to last about two years and focuses on classrooms, administration and student‑facing spaces; current CTE rooms are not scheduled for the three phases.
Nat said the district’s annual major maintenance budget is about $10–11 million, and the McCormick renovation is estimated at roughly $17 million. Other planned work includes roof replacements (including a Story gym roof repair), gym floor refinishing, door replacements, HVAC repairs, boiler work, fire alarm and lighting projects, freezer repairs at the nutrition department, and transportation complex overhead door replacements.
On capital projects, Nat said staff would start the RFP for design on the South Triad 5‑6 elementary (planning meeting scheduled the day after the board meeting) and have issued a design contract for the ARP elementary; the charette process for ARP’s design team is scheduled to begin April 18.
Nat and other staff described a state‑led change to how facility needs are assessed. The state’s new approach looks out over 20 years and projects lifespans for components, which can push deferred items out to future years and aggregate deferred maintenance. District staff said the state’s statewide assessment and a potential routine maintenance tracking system could offer better documentation showing what work was deferred and why, but district staff also cautioned that some consultant cost estimates in state reports are coarse; the statewide vendor’s item descriptions sometimes list component replacement without clarifying whether a “distribution system” or a single appliance is intended.
Board members and staff discussed prioritization when emergency failures occur (for example, boiler failures or a ceiling collapse in the administration building during spring break). Nat and other staff said emergency projects are funded from reserves or by deferring other planned work; crews sometimes manually operate failing systems until funds become available. The group addressed how deferred work accumulates when available funding does not match the state’s recommended replacement schedule.
Staff said they are working with the state to verify design fee expectations for new school prototypes; recent designer fees on a prototype were higher than state expectations, so the district planned an RFP to confirm competitive fees. The district also reviewed school‑level “ones and twos” reports (short‑term priorities) the state produces and expects to walk each school with state assessors to confirm items and timing.
Ending: Staff said they will continue to prioritize immediate needs that affect student safety and school operations, work with the state on assessment clarifications, and move forward with the South Triad RFP and ARP charette schedule.
