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Votes at a glance: District 65 approves contracts, fees and personnel resolutions
Summary
At its April meeting, the Evanston CCSD 65 board approved multiple contracts and routine items, including school-age childcare fees, bills payable, auditing and technology contracts, summer programming and HVAC monitoring; it also adopted resolutions authorizing nonrenewals and a reduction in force for certain staff and teachers.
The Evanston CCSD 65 board on Wednesday approved a series of contracts, routine fees and personnel resolutions. Most items received full board support; one teacher-reduction resolution passed 6–1.
Key actions approved or confirmed at the meeting:
- School-age childcare fees for the 2025–26 school year: Board motion to approve the fees passed with recorded votes of Hilburn, Salem, Sue, Wilkins, Kim, Lindsay Ryan and Hernandez voting "Yes." The packet noted fees remain the same except for the addition of a processing fee.
- Bills payable for April 2025: The board approved the 11-page bills payable report with the same recorded yes votes from board members present.
- Auditing services contract (fiscal years 2025–2029): The board awarded a multi-year audit contract to WIPFLI LLP (referred to in the memo as WIPFLI). The memo showed year-one fees of $61,200 and a fifth-year fee up to $71,000. The motion to approve the contract passed with unanimous recorded yes votes from the board members on the dais.
- Jamf contract for device management: The board approved a Jamf contract for district device security and software for $81,204. The motion passed with unanimous recorded yes votes.
- McGaw YMCA summer programming: The board approved a contract with the McGaw YMCA for summer programming (math and science coaching) in the amount of $400,000. Staff said this amount was lower than in some previous summers and consistent with the summer learning presentation discussed earlier. The motion passed with unanimous yes votes.
- Syserco Midwest HVAC monitoring contract: The board approved a three-year contract to monitor districtwide HVAC systems with year-one cost $67,225, year-two $70,545 and year-three $73,862. The motion passed with board members voting yes.
- Student Center Services contract item clarified: Staff noted a previous Student Center Services contract had already been approved on Feb. 10 and asked that any duplicate request be stricken; the board did not approve additional funds at the meeting.
Personnel resolutions:
- Resolution authorizing nonrenewal of certain non-tenured teachers: The board adopted a resolution authorizing nonrenewal for specific non-tenured teachers as noted in the record (the motion language stated the action applied to specific listed teachers and not universally to all teachers in a classification).
- Resolution authorizing reduction in force (educational support personnel): The board adopted a resolution authorizing a reduction in force for educational support personnel as noted.
- Resolution authorizing reduction in force (teachers): The board adopted a resolution authorizing a reduction in force for teachers as noted. The roll-call vote was recorded as: Hilburn Yes; Salem No; Sue Yes; Wilkins Yes; Kim Yes; Lindsay Ryan Yes; Hernandez Yes. The motion passed 6–1.
Votes were recorded by surname in the meeting minutes and reflected the board members who answered during roll call for each motion.
