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Housing board votes to finalize website RFP pending town compliance review
Summary
The board asked staff to finalize an RFP for a housing board website and database, with instructions to confirm town IT/security requirements before release and to route the draft to the town for review.
The New Shoreham Housing Board voted to ask members Rosemarie and Chris to finalize a request for proposals (RFP) for a housing‑board website and resident database, but only after town staff confirm compliance requirements and any needed coordination with the town’s website and IT vendor.
At the meeting board members reviewed a draft RFP and discussed whether the database and form data should sit under the town’s secure website or be hosted separately by a vendor contracted via the RFP. Concerns included accessibility, security of contact information and long‑term operational costs.
Several members said they favored using the town’s website for security and compliance reasons but wanted an RFP that allowed vendors to propose integrated options. The board asked Millie (town liaison) to confirm how many hours the town can allocate for the work and what compliance requirements must be met. The board also discussed whether the draft RFP should be reviewed by the board’s attorney; members agreed to defer that determination until the town’s parameters were known.
The motion to proceed with a final RFP pending Millie’s feedback was made, seconded and approved by voice vote. The board instructed Rosemarie and Chris to incorporate town requirements and the content already drafted by board members and return the RFP for distribution once the town’s IT and compliance constraints are clear.
No vendor was selected at the meeting; the RFP will be issued after the town’s review and any necessary legal review.
