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Board discusses field reservation conflicts, irrigation and volunteer roles; department pursuing system and policy updates
Summary
Board members reported booking confusion and double‑booking events at Chancellor's Run; staff said fall scheduling begins after July 1 when permits are due, a grandfathering policy exists, the department is testing a replacement for RecTrac, and irrigation or bottle fillers are being estimated for selected sites.
Board members raised issues with field reservation clarity and maintenance at Chancellor's Run and other facilities, and department staff described steps to improve scheduling transparency and field care.
A board member reported a recent double‑booking at Chancellor's Run where an adult softball group believed it held a permit but, staff said, had not filed paperwork. The parties resolved the conflict on site. Board members suggested a park‑level permit log or spreadsheet accessible to on‑site attendants so staff could quickly confirm whether…
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