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Human resources proposes records scanning, compensation review and new employee recognition approach
Summary
County HR described a proposal to scan legacy personnel files into the HRIS, requested a compensation study to modernize grades and ranges, and outlined ideas for separating service awards from an annual staff dinner and hosting an employee picnic; staff noted evaluations tooling needs updating.
Kent County human resources staff presented a set of HR investments aimed at records security, compensation structure and employee relations.
HR staff member Jim said the county has been moving personnel records into an HRIS but many legacy hard-copy files remain. He proposed hiring a vendor to scan and index remaining employee records into the HRIS to improve security and accessibility; staff said the vendor would prepare files, remove staples and complete scanning more quickly than an internal effort.
Jim and other staff also described a proposed compensation project. They recommended engaging a consultant (the Bolton Group was mentioned as a potential vendor) to translate existing data and job descriptions into a modern grade-and-range structure; the presentation cited a consultant estimate in the tens of thousands and described prior full-scope costs two decades ago of roughly $39,000 (historical reference) and earlier scope estimates near $100,000. Proponents said a modern compensation framework can aid recruitment and retention, while commissioners asked about timing and fiscal ability to implement pay changes.
On employee relations, HR presented options to separate service awards from an annual dinner, hold a summer picnic with families, and better document supervisory evaluations; staff emphasized many departments do not consistently perform annual evaluations and the county’s evaluation tool needs review.
No final decision was made during the presentation; staff asked commissioners to consider funding the records scanning and compensation project and to direct HR on preferred approaches to recognition and evaluation cadence.
Ending: Staff said they would provide a detailed memo and cost breakdown to commissioners for further discussion and possible inclusion in the FY26 budget.
