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Votes at a glance: council adopts revised facility-use policy, approves tree contract amendment, accepts pavement overlay project
Summary
At its April 1 meeting the Newcastle City Council adopted a revised facilities-use policy, approved a contract amendment with a tree service vendor, and accepted completion of the 2024 pavement overlay program; all votes were unanimous 6–0 where recorded.
The Newcastle City Council took three formal actions during its April 1 regular meeting: it adopted a revised facilities-use policy for the city hall building and parking areas, approved a contract amendment for tree maintenance services, and accepted the 2024 pavement overlay program as complete.
Adopted: Revised facilities-use policy (Resolution 2025-1032) City staff presented an updated facilities-use policy that applies to conference rooms, the council chambers and the building parking lot. The council moved to adopt the resolution rescinding a prior 2000s-era resolution and replacing it with the updated policy; the motion passed unanimously, 6–0.
Approved: Contract amendment with PND Logging and Tree Service (Resolution 2025-1033) The council approved a contract amendment with PND Logging and Tree Service to continue tree maintenance work. Staff told the council the vendor has performed the majority of tree work since 2018; council members discussed rebidding at the end of the vendor’s contract term. The resolution authorizing the amendment passed on a unanimous vote, 6–0.
Accepted: 2024 Newcastle Pavement Overlay Program (T11) The council accepted the 2024 pavement overlay program (T11) as complete. Staff reported the original contract amount was $1,600,235.00 and after three change orders the final construction cost was $1,659,326.03, a net increase of $59,091.03 for additional utility adjustments and related work. The acceptance was approved unanimously, 6–0.
Votes at a glance (recorded votes) - Resolution 2025-1032, revised facilities-use policy — Outcome: approved; Vote: 6–0 (Council members Burford, Sherlock, Griffin, Quigg, Deputy Mayor Lakotia, Mayor Clark — yes). - Resolution 2025-1033, PND Logging and Tree Service contract amendment — Outcome: approved; Vote: 6–0 (same recorded yes votes). - 2024 Pavement Overlay Program (T11) — Outcome: accepted as complete; Vote: 6–0. The staff-provided change-order total was $59,091.03 and reasons cited included additional utility adjustments beyond initial estimates.
Ending
Staff said they will return to council with follow-up items where appropriate (for example, rebidding the tree contract at its 2025 expiration and any final closeout documentation for the overlay project).
