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Council unanimously approves three‑year Microsoft Enterprise Agreement
Summary
The Mill Creek City Council unanimously adopted a resolution authorizing a three‑year Microsoft Enterprise Software agreement covering Microsoft 365, Windows Server and SQL Server licensing. The agreement costs $41,446 per year and covers 86 licenses.
City technology staff presented a three‑year Microsoft Enterprise Software agreement to the Mill Creek City Council on April 1 and the council voted to adopt the resolution authorizing the City Manager to execute the contract.
The item matters because the agreement covers licensing for email, productivity tools and server databases used for internal operations, including police evidence systems that rely on Microsoft SQL Server.
Waters, the city’s IT presenter, told the council the agreement costs $41,446 per year and requires a three‑year commitment for a total of $124,338. He said the package covers Microsoft 365 services (email, SharePoint, OneDrive), Windows Server and Microsoft SQL Server used for internal police applications and evidence storage. He said the city currently maintains 86 licenses across full‑time, part‑time and seasonal staff, which he calculated as roughly $342.55 per user per year for the Microsoft 365 portion.
After questions from council members about how SQL Server is deployed, Council Member moved to adopt the resolution authorizing the City Manager to execute the three‑year agreement; a second was recorded and the motion passed unanimously. No council member opposed or abstained.
Ending: The resolution was adopted by unanimous voice vote. Staff said it would complete contract execution with the City Manager and proceed with licensing and any necessary implementation tasks.
