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Commissioners approve three-year deal with tax software provider Spindle Media at $125,377 per year
Summary
Court approved a three-year contract with Spindle Media to lock annual tax-software costs at a 7% annual increase instead of the automatic 10% renewal; commissioners said switching vendors would be costly and disruptive.
The Liberty County Commissioners Court voted to approve a three-year contract with tax-software vendor Spindle Media, agreeing to a proposed price of $125,377 per year starting Oct. 1, 2025, and a 7% annual increase rather than the vendor’s standard 10% automatic renewal.
Presenter Rick Brown described Spindle Media as the county’s specialized tax software provider and said the system handles the county’s billing, integration with the central appraisal district, reports and other tax-office functions. Brown said converting to a different vendor would be “a monumental task” and estimated conversion costs several years ago at roughly $500,000.
Commissioners discussed the price trajectory: the county’s current annual charge is about $109,000 and the proposed fixed price would recognize a multi-year increase but cap growth at 7% if the three-year agreement is signed. Commissioner discussion framed the deal as a way to gain price predictability while avoiding a disruptive switchover.
A motion from Commissioner Bruce, seconded by Commissioner David, carried unanimously to approve the contract as presented.
The contract is funded from the county’s operating budget and commissioners noted the procurement was not part of a competitive conversion at this time. The court did not direct staff to rebid; instead it accepted the vendor’s multi-year offer to reduce the vendor’s annual escalation rate to 7% for three years.
