Maverick County Commissioners authorize ADCOM contract, lease steps for Operation Lone Star sites, terminate Bryton contract review and approve budget and event

The Maverick County Commissioners Court on Jan. 13 unanimously authorized multiple contract and budget actions, approved a permit for the Maverick County Junior Livestock Show and directed legal review on a software-contract termination.

Let the record reflect that the court reconvened from executive session at 07:01PM on 01/13/2025, the clerk said.

The most substantive actions came early: the court authorized formal execution, pending final legal review, of a contract for ADCOM system payments and technology services after a motion by Commissioner Reese and a second by Commissioner Ramos. The motion carried unanimously.

The court also moved to direct legal staff to review and, if appropriate, proceed with termination of the county's contract with Bryton Software. Commissioner Reese moved the item; a second was recorded and the court voted unanimously to authorize legal review and to provide information to the judge's office to pursue formal termination.

On emergency-management matters, the court authorized steps related to Operation Lone Star (OLS). The body instructed County staff identified as “Eagle” to determine a fair market value and to draft a lease agreement for property use tied to OLS operations; the judge was authorized to execute the lease once drafted. Commissioner Ramos made the motion and Commissioner Reese seconded; the vote was unanimous.

Regarding OLS grant management, the court authorized the creation/placement of a position in the auditor's office to serve as an OLS auditor. Commissioner Morales moved the action; Commissioner Ramos seconded and the court approved the staffing direction unanimously.

The court approved an interlocal agreement approach concerning Burnt Bridge with the Maverick County Water Improvement District, including assuming responsibility for the infrastructure and pursuing necessary easements so affected residents could obtain access to property. Commissioner Ramos moved the item; Commissioner Grama seconded and the vote was unanimous.

Finance actions included approval of several budget amendments for fiscal year 02/2025 and passage of accounts payable warrants. Staff supplied account numbers and amounts during the meeting; commissioners approved the listed adjustments and added two held invoices (item 32, $12,898.05; item 33, $5,664.98) for payment. Motions to approve accounts payable were moved by Commissioner Reese and seconded by Commissioner Ramos and passed unanimously.

The court reopened Item 3 to allow the Maverick County Junior Livestock Show to use Maverick County Lake for the annual Centennial Trail Ride and to permit other event uses during the Junior Livestock Show dates. The motion to amend and then to proceed was made by Commissioner Ramos and seconded by Commissioner Reese; the court approved the amendment and the permit unanimously. Meeting remarks referenced event dates that were discussed as running “through January 29,” with the start date described in the record as around Jan. 20; the transcript record on exact start date was unclear.

On Item 43, regarding presentation from the auditor about an alleged overpayment of “in excess of $16,000” to a former employee of the county attorney’s office, commissioners said the matter remains under investigation and that no final action has been taken; staff will report back to the court after the review is finalized.

The court adjourned by unanimous vote after taking the items above.

Votes at a glance - Item 4 — Approve ADCOM system payments & technology services contract (authorize execution pending final legal review). Mover: Commissioner Reese. Second: Commissioner Ramos. Outcome: approved (unanimous). - Item 43 — Presentation re overpayment (alleged excess of $16,000) to a former county attorney office employee. Outcome: discussion only; pending investigation; report to follow. - Item 45 — Authorize OLS auditor position in auditor’s office. Mover: Commissioner Morales. Second: Commissioner Ramos. Outcome: approved (unanimous). - Item 52-1 — Authorize Eagle to determine fair market value and prepare lease for Texas Division of Emergency Management site use (Operation Lone Star). Mover: Commissioner Ramos. Second: Commissioner Reese. Outcome: approved (unanimous). - Item 52-2 — Direct legal to review and pursue termination of contract with Bryton Software. Mover: Commissioner Reese. Second: not specified in record. Outcome: approved (unanimous). - Burnt Bridge interlocal matter — Authorize terms and pursue easements with Maverick County Water Improvement District. Mover: Commissioner Ramos. Second: Commissioner Grama. Outcome: approved (unanimous). - Budget amendments (FY 02/2025) — Multiple account transfers and line-item adjustments as presented by staff. Outcome: approved (unanimous). - Accounts payable — Approve warrants and include held invoices (item 32: $12,898.05; item 33: $5,664.98). Mover: Commissioner Reese. Second: Commissioner Ramos. Outcome: approved (unanimous). - Item 3 (reopened) — Permit Maverick County Junior Livestock Show use of Maverick County Lake for Centennial Trail Ride and other show-related events (dates discussed as around Jan. 20–Jan. 29). Mover: Commissioner Ramos. Second: Commissioner Reese. Outcome: approved (unanimous).

The court made multiple decisions that require follow-up by county legal and administrative staff, including lease drafting, contract-termination steps and a staffing placement for OLS grant oversight. Several items (notably the alleged overpayment) remain under investigation and will return to the court when staff reports are complete.