Board of Estimate and Contract approves routine ordinances, holds one transfer; settlements include $150,000 payment

The Board of Estimate and Contract met Feb. 18 and approved a package of ordinances and agreements covering travel approvals, consultant selections, software expansions, grant-funded mitigation work and several settlements. The board withdrew one requested budget transfer for the mayor’s office and approved a $150,000 settlement in a lawsuit listed as Henderson v. Clark.

The board recorded roll-call approvals (ayes) on most items that reached the floor. Items approved include authorization for the mayor and chief of staff to attend the African American Mayors Association conference (April 16–18, 2025); establishment of a qualified environmental/sustainability consultants list for the Department of Public Works; approval to adopt iWORK/iWERKS maintenance and inspections software and a related budget-line transfer; Board of Water Supply creation of a senior account clerk position; Department of Recreation acceptance of ACH and wire payments for Memorial Field revenue and authorization of two annual events (Easter egg hunt at Hartley Park and an outdoor summer movie series); acceptance of a $180,718 Westchester County community-based organization award to operate the Safe Haven Youth Empowerment Program for calendar year 2025; multiple mandatory and credentialing trainings for building and public-safety staff; and selection approvals tied to bridge and flood-mitigation projects funded in part by state or federal grants.

The board approved an ordinance imposing fees to recover cleanup costs from an illicit sewer discharge incident; the fee shown in the meeting paperwork was $1,938.54 and the municipality designated the vendor who performed the discharge (Aid & J Hood Cleaners) as responsible, with recovery mechanics available to seek reimbursement from the contracting establishment. The board also approved the selection of HVEA engineers for design and inspection services on the South Fulton Avenue bridge rehabilitation (BIN 2225220); the selection does not yet include a final contract amount.

On settlements and claim approvals, the board approved a $150,000 settlement in the matter listed as Henderson v. Clark and smaller settlement and tax-review payments, including $7,049.77 to Carlson Thompson and $2,058.65 to RJR 17 20 Properties LLC.

A salary resolution for the Department of Planning and Community Development was withdrawn for further review. The board also authorized a conveyance of 0 Vernon Avenue to Myrtle Jones and approved several departmental maintenance, hardware and software contracts and renewals.

Votes at a glance (item number, short description, outcome): 1 — Mayor’s budget transfer (authorizing transfer to cover future mayoral purchases): Withdrawn by motion (withdrawal approved at roll call). 2 — Mayor and chief of staff to attend AAMA conference, Washington, D.C., Apr. 16–18, 2025: Approved (aye). 3 — DPW: establish list of qualified environmental/sustainability consultants: Approved (aye). 4 — DPW: Curtis Wood, city engineer, to attend NYS Buildings Officials Conference (mandatory in‑service): Approved (aye). 5 — DPW: impose fees to recover costs for illicit sewer discharge incident (cleanup charge shown $1,938.54): Approved (aye). 6 — DPW: select HVEA engineers for South Fulton Ave. bridge rehabilitation (BIN 2225220) — selection approved; contract to follow council approval: Approved (aye). 7 — DPW: select contractor for Avenues flood mitigation under HMGP project #4615‑0004CMVNY: Approved (aye). 8 — DPW: budget line transfer to cover additional software services from Iwerks Systems Inc.: Approved (aye). 9 — DPW: adopt iWORK / technological inspection solution for DPW: Approved (aye). 10 — Board of Water Supply: establish position of senior account clerk: Approved (aye). 11 — Dept. of Recreation: accept ACH and wire payments for Memorial Field revenue: Approved (aye). 12–13 — Dept. of Recreation: authorize annual Easter egg hunt (Hartley Park) and annual summer outdoor movie series: Approved as a pair (aye). 14 — Youth Bureau: service agreement with Westchester Board of Legislators for Safe Haven Youth Empowerment Program, $180,718, 01/01/2025–12/31/2025: Approved (aye). 15 — Dept. of Buildings: require code-enforcement officials to attend NYSBOC mandatory training: Approved (aye). 16 — Dept. of Public Safety: renew NICE Inform v7 agreement with Interaction Insight Corporation: Approved (aye). 17 — Dept. of Public Safety: authorize attendance of two staff at FBI LDEDA Supervisor Leadership Institute (training): Approved (aye). 18 — Dept. of Public Safety: maintenance agreement with Cummins Allison, 02/19/2025–02/18/2026: Approved (aye). 19 — Dept. of Public Safety: purchase/replace Live Scan and mug-shot system from DataWorks Plus (support services): Approved (aye). 20 — City Council: establish custodial accounts for property project references (22 West First St. and Boys & Girls Club): Approved (aye). 21 — Law Dept.: conveyance of 0 Vernon Avenue to Myrtle Jones: Approved (aye). 22 — Salary resolution, Dept. of Planning & Community Development: Motion withdrawn/held for more information. 23 — Settlement: Carlson Thompson, property-damage settlement, $7,049.77: Approved (aye). 24 — Settlement: details not specified in package publicly (approved by roll call; amount not specified in the meeting transcript): Approved (aye). 25 — Settlement of lawsuit Henderson v. Clark: $150,000: Approved (aye). 26 — Tax-review settlement: RJR 17 20 Properties LLC, $2,058.65: Approved (aye).

Notes: For several selections (engineer selection, grant‑funded mitigation work) the board approved the selection or award but did not approve a final signed contract or a detailed contract cost at the meeting; staff indicated contracts and cost details will be returned for council or board action as required.