Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Park Development Finance topic
No spam. Unsubscribe anytime.
Treasurer outlines purchase orders, bond and reimbursement process for William Henry Harrison Park
Summary
Treasurer reported multiple purchase orders tied to the William Henry Harrison Park project and said reimbursements from the Ohio Capital Grant Fund will be submitted; some POs were voided and reissued and a bond renewal will require a higher bond amount for grant compliance.
Treasurer Marty told the council on March 31 that the village has issued a series of purchase orders tied to the William Henry Harrison Riverfront Park project and that those charges will be billed to the Ohio Capital Grant Fund for reimbursement.
During the treasurer’s report, Marty listed purchase orders and related items the village issued this month and explained some earlier purchase orders were voided and reissued to correct amounts. The council was told the initial reimbursement request from the grant program is likely to be in the “50 some thousand” dollar range, although one speaker also said the funds clearing the bank reduced the figure into the “thirties,” and staff said they will resubmit outstanding checks as part of the reimbursement packet.
Items Marty identified included surveying, zoning services and construction-related purchases. The report named vendors and amounts in the minutes, including a $16,500 surveying contract for the park, a $5,000 zoning-services charge to the Hamilton County Regional Planning Commission, a $10,800 charge to Wilhelm Lumber, and design fees to KCF Design. Marty stated that all William Henry Harrison Park purchase orders are being processed through the Ohio Capital Grant Fund and that staff (Skip) has already submitted some reimbursement paperwork.
Marty also noted the village’s bond renewal for the grant program requires a higher bond amount than the current $25,000; the new bond amount and the cost were not specified at the meeting. He said the bond will be for five years and that staff expects the grant administration to require a higher bond as a condition of reimbursement. The treasurer reminded the council that ARPA reporting noting the use of funds is due April 30 and that required registrations and renewals have been completed.
Council discussion included frustration about administrative burdens tied to grant requirements; Marty said some required environmental and permitting work may not need to be repeated if the village pursues additional funding for subsequent project phases. Council asked for and received confirmation that the park-related purchase orders were being charged to the Ohio Capital Grant Fund.
