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Skamania County to bill Community Health for insurance share; staff to reconcile equipment inventory
Summary
Commissioners directed staff to prepare monthly invoices so Community Health pays its proportionate share of county insurance costs and asked staff to finalize equipment and square‑footage counts that will determine the final bill. Staff will begin billing for December–March while completing inventory checks.
Skamania County commissioners directed staff at a workshop to prepare and begin monthly invoices to bill Community Health for its share of the county’s insurance premium, pending a final reconciliation of equipment counts and space usage.
County staff presented the renewal worksheet the county received from its risk pool showing a total premium of $870,486.15 for the December 2024–November 2025 policy period. Community Health’s share was calculated on the worksheet using a percentage formula tied to budgeted positions and facility usage; staff showed a 13.86% allocation that produced a draft charge of $68,157.85 for Community Health.
Staff said the 13.86% figure is based on 23 budgeted Community Health positions listed on the renewal spreadsheet and the county’s reported total budgeted positions used by the risk pool calculation. Square footage and equipment breakdowns were also used to prorate property and equipment coverage; the presentation identified the Hagelogg Center footprint and an equipment breakdown line item allocated to the center. Staff and commissioners agreed the equipment count needs to be reconciled before the allocation is finalized: the renewal list showed 37 Community Health computers out of 54 listed for the building, and IT will confirm active assets (computers, laptops, printers and other covered equipment) and remove surplus or decommissioned items from the insured counts.
Commissioners and staff discussed funding sources and historical practice for paying county insurance. Staff explained that in recent years the premium has been paid from cumulative reserve insurance funds and, in some years, supplemented by ARPA funds; previously, some enterprise or special‑revenue departments paid portions of insurance when allowed. Participants said the county should explore whether dedicated special funds can contribute and asked county finance and the prosecutor’s office to confirm constraints on charging particular funds.
On timing, staff said the policy period runs December through November and requested an invoice for December, January, February and March while the inventory is reconciled. One commissioner moved to schedule a public meeting earlier in the workshop; staff clarified that no formal board motion is required to direct staff to prepare invoices and to place a finalized draft on the consent agenda next meeting. The board directed staff to move forward with billing based on the worksheet, finalize equipment and space counts with IT and Community Health, and return a finalized draft (with revised equipment breakdown) for the next consent agenda or meeting packet.
Next steps: staff will (1) reconcile the equipment inventory with IT and Community Health, (2) calculate a monthly invoice and begin billing December–March based on the worksheet, (3) confirm which funds can legally be charged, and (4) return with a finalized allocation for the board to place on the consent agenda.
