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Butler County Job & Family Services recommends $16.7 million transportation contract; county considers multiple vendor renewals
Summary
The Butler County Department of Job & Family Services recommended awarding a five-year, $16,726,714.74 contract for transportation services to Valley Transportation LLC. Commissioners also reviewed contract extensions and renewals including a voucher database support contract and a five-year extension for the UKG Kronos timekeeping system.
The Butler County Department of Job & Family Services (JFS) recommended awarding a five-year transportation contract to Valley Transportation LLC valued at $16,726,714.74 to provide transportation services for adult and youth services, workforce programs and children’s services.
County staff said four firms submitted proposals. The JFS executive director recommended Valley after a reference check and a cost comparison showing Valley’s bid was about $3,000,000 lower than the next-lowest bidder and roughly one-third the price of another proposal. The proposed contract term is April 1, 2025, through March 31, 2030.
Dave McCormack, the county finance director, also presented other procurement items for commissioner approval. Those included: - A recommended renewal of a contract with UKG Kronosystems LLC for timekeeping and HR modules, with an absence and HR module renewal fee listed at $115,764.48 and an additional hardware maintenance and support services agreement of $12,039.65 (service period May 2025 through April 30, 2026). Approval of some requisitions tied to Kronos was listed as contingent on the Kronos contract renewal. - A proposed five-year maintenance and support contract with C3S Inc. for the county’s voucher database system, estimated at about $150,000 per year (term reported as April 1, 2025, through March 31, 2030). - An extension of a Maximus U.S. Services Inc. contract to continue indirect cost allocation calculations at $15,500 per year covering allocation plan years 2024 and 2025.
The agenda also listed several hires and personnel actions reported by staff: a new financial specialist hire for Children’s Services (Kayleen Sackenheim, $18.47/hour, effective March 24, 2025), two water and sewer hires (Ryan Khan and Ken Shelton with stated hourly rates and effective dates), and a resignation in Child Support Enforcement (Holly McLeish, effective March 21).
McCormack recommended approval of the purchase orders, change orders and requisitions as read. Commissioners voted to accept the procurement and personnel items presented.
Votes and contingent approvals were noted on the record: approvals for requisitions or purchase orders that were contingent on separate appropriations or contract renewals remain dependent on those subsequent approvals before funds can be expended.
