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Select Board votes: tax-bill inserts deadline, radar units, department title, collection mailer, RFQ timeline and field use permits
Summary
At its March 31 meeting the Kingston Select Board set an April 21 deadline for tax-bill inserts, approved two radar units for police, confirmed the highway agent title and the collection-center mailer wording changes, authorized RFQ bid dates and a public hearing, and approved a field-use permit for youth baseball/softball.
The Kingston Select Board took several administrative and procurement votes at its March 31 meeting. Key actions and outcomes are summarized below.
What passed (votes at a glance) - Tax-bill inserts: Motion to require any proposed inserts for the town tax bill to be submitted to the Select Board no later than April 21, 2025. Motion by Ellen Faulconer; second by Ellie Alessio. Vote: unanimous.
- Police radar units: Motion to approve purchase order for two Eagle 3 dual K-band radar units (quantity 2, unit price $2,915; total $5,830) to be paid from the detail account; department expects 75% reimbursement. Motion by Ellie Alessio; second by Peter Bakke. Vote: unanimous.
- Highway agent title and responsibilities: Motion to clarify that the town position should be titled "Highway Agent" and that responsibilities (stormwater, cemetery, landfill, buildings and grounds, solid waste) are included per RSA 231:62. Motion by Ellen Faulconer; second by Peter Bakke. Vote: unanimous.
- Collection-center informational mailer: Motion to approve the Kingston Collection Center informational direct mailer with edits to replace "DPW" language with the new department terminology (highway/highway department) and other wording updates. Motion by Ellen Faulconer; second by Peter Bakke. Vote: unanimous.
- Plains electrical RFQ and schedule (summary): Motion to proceed with RFQ for electrical work at Kingston Plains, as amended at the meeting (insurance language and edits). Motion by Laurie Sweatt; second by Ellen Faulconer. Vote: unanimous. Motion to open bids April 28 and hold a public hearing on funding May 5; passed unanimously. The board set an Aug. 1 completion target and designated the infrastructure fund (interest) as the likely pay source pending the public hearing.
- Field use permit (Sanborn Baseball & Softball Association): The board approved a facilities-use application for Como Field (spring activities April through June) with insurance on file; motion by Laurie Sweatt, second by Ellie Alessio. Vote: unanimous.
Why it matters: The motions set firm municipal deadlines, procurement timelines and funding-review dates. The April 21 insert deadline and the May 5 public hearing dates establish lead times required by the town clerk and the administration for bill production and for statutory posting/notice. The RFQ and bid timetable begin a procurement that will affect public events at Kingston Plains and require coordination with other town work (trenching, Sanborn Head activities). The Groundwater and PFAS investigation work described at the board's health meeting may overlap geographically with planned plains work; the board asked staff to coordinate.
Meeting record: All votes recorded at the meeting were unanimous for the motions shown above. The official minutes show movers and seconders and record approval for staff to proceed with RFQ publication, bid opening and scheduling of the May 5 funding hearing.
