Committee circulates tree-preservation flyer draft; staff to add QR link and route materials through city approval

A committee member presented a draft flyer to promote the city’s tree preservation program (referred to in meeting materials as a “Tree Reservation/Preservation Program”) and asked how residents could sign up. The draft lists steps including a private-tree inventory and contacting Planning & Codes.

Committee members asked whether the flyer needed formal city approval before distribution. Staff said that all public-facing materials now go through a social-media and public distribution process. A staff member (Bree) and Planning & Codes will be asked to create a link; the presenter requested a QR code be placed on the flyer to take residents directly to the relevant webpage or signup.

Why it matters: The flyer is intended to make enrollment in the tree-protection program easier for residents and to publicize the city’s heat‑map and priority planting areas. The presenter said she planned door‑to‑door outreach to about 15 homeowners and requested city guidance on how to sign residents up.

Next steps: The presenter will share the flyer with committee members for edits; staff will forward the draft to the city’s communications lead (Bree) and Planning & Codes for an approved link and QR code. Committee members noted the city is updating its website and the flyer timing aligns with that work.

Ending: Committee members agreed to wait for the communications approval process and a QR link before mass distribution; the presenter will proceed with limited door‑to‑door outreach pending formal approval.