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Lakeland Electric seeks multi‑vendor contracts for underground conduit and emissions monitoring services
Summary
Lakeland Electric staff proposed two multi-vendor, as-needed contract frameworks: one for underground conduit installation (P P & M Communications Contractors Inc. and The Fischel Company) with an initial FY25 estimate of $700,000 and a five-year estimate of $4,000,000 if renewals are used, and one for emissions monitoring (Air Hygiene International, Catalyst Air Management, Grace Consulting and TECO) with an initial FY25 estimate of $85,000 and a five-year estimate of $485,000.
City staff presented two procurement packages for Lakeland Electric: annual agreements for underground electrical conduit installation and annual agreements for emissions monitoring (stack testing) services for the utility's plants.
For underground conduit installation in new developments, the city issued an invitation to bid and selected two contractors — P P & M Communications Contractors Inc. and The Fischel Company — to remain on contract on an as-needed basis. The initial agreement term runs through Sept. 30, 2025, with four one-year renewal options. Staff estimated the cost for the initial term at $700,000 (included in Lakeland Electric's FY25 budget) and estimated total cost through five years at $4,000,000 if all renewals are exercised; any renewals would be subject to subsequent budget approvals.
For emissions monitoring services (stack testing) at the McIntosh, Winston and Larson power plants, staff said testing frequencies vary by unit and by plant (some units are tested annually; other units are tested once every three years or twice per year for specific units). After issuing a request for proposals, staff identified four responsible, responsive vendors — Air Hygiene International, Catalyst Air Management, Grace Consulting and TECO — to be used as needed. The initial term through Sept. 30, 2025, has an estimated cost of $85,000 (in Lakeland Electric FY25 budget); if renewals are exercised the five-year estimated total is about $485,000. Staff said multiple vendors are retained to ensure availability when tests must be scheduled on short notice, noting that stack testers can be booked out and failing required testing could force unit downtime.
Commissioners asked about price variance among bidders and operational availability; staff explained scheduled annual work could rely on lower-cost vendors, while emergency or time-sensitive testing may require higher-cost but available firms. The transcript records discussion and Q&A but no recorded final award votes in the provided excerpt.
