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Fair board reports WSDA grant, sponsorships and volunteer changes; approves early call-out for auction hauler
Summary
The board reported a WSDA fair fund allocation of $71,432.97, confirmed sponsors and outreach, introduced a returning-volunteer application and approved an early call-out for an auction hauler by voice vote.
Clallam County Fair Board staff reported on March 12, 2025, that the Washington State Department of Agriculture (WSDA) awarded the fair $71,432.97 for its annual fair fund allocation and that County PUD and Coastal have committed or are returning as sponsors.
Sherry, fair manager, told the board the WSDA payment was $1,273.55 less than the previous year but remains a significant allocation. She said County PUD will sponsor kids’ day goodie bags and that Coastal will return as a sponsor. Sherry also described marketing outreach at a regional home-and-lifestyle show where staff handed out printed postcards and vendor applications to prospective vendors.
On volunteers and operations, Sherry introduced a returning-volunteer application designed to speed re-enrollment for volunteers who have already completed background checks. She said the form is available on the county website under Departments → Payment Resources → Volunteer Opportunities and that HR/risk-management will process returning volunteers with a shorter turnaround.
Ribbons and royalty: staff reported ribbon orders placed on March 13 and described outreach by the fair royalty court to community events and parades in the spring and early summer.
Votes at a glance
- Motion: Allow early call-out time for Zoey Van Thornton so she may haul auction animals off-site and return to remove her pens and decorations. Mover/second: not specified in the transcript. Vote: voice vote recorded as “Aye” with no named dissent; motion passes.
- Motion: Approve minutes (earlier in the meeting). Mover/second: not specified. Vote: voice vote recorded as “Motion passes” in the transcript.
Context and next steps: staff said they will continue vendor outreach and sponsorship solicitations; the board flagged that the WSDA evaluation and the pre-fair report inform future allocations. No additional formal budget decisions were recorded at the meeting.
Ending: Staff and volunteers were asked to continue outreach and to coordinate with HR/risk-management on volunteer processing; the board will review follow-up items at future meetings.
