Council asked to approve plans and advertise bids for raw water main, staff outlines schedule and costs

City staff asked the council to adopt Resolution 2025-019 approving plan specifications and authorizing advertisement for bids for Contract B, the raw water main construction and electrical installation portion of the water supply improvements project.

Nut graf: The project is divided into three contracts: Contract A (well construction, bids opened the same day), Contract B (raw water main and electrical work; staff requested permission to advertise bids with a planned bid opening of March 18, 2025), and Contract C (control panels; quotes were on the agenda). Together, with contingencies and integration costs, staff estimated a total project cost of roughly $2.6 million.

Staff summarized the scope and timeline: if authorized, staff would advertise in February with a targeted bid opening on March 18, 2025, construction to begin in July 2025 after wells in Contract A are constructed, substantial completion for Contracts A and B by Sept. 25, 2025, and final completion by Oct. 31, 2025. Contract B includes the raw water mains from new wells to the water treatment plant, access roads, repaving where pavement is removed, and electrical conduit to power the new wells from the existing backup generator at the plant. Staff clarified that Contract B excludes the wells (Contract A) and the control panels (Contract C).

Cost figures staff provided included: the low bid opened the same day for Contract A at just over $407,000; staff estimated Contract B construction at about $1,280,000; Contract C (control panels) was quoted at an amount just under the earlier estimate; and with contingency, engineering, SCADA integration and soft costs staff estimated the full project near $2.6 million. Staff also proposed adding an alternate bid item to mill-and-overlay the remainder of the Public Works campus pavement (the site’s pavement is scheduled for mill-and-overlay in 2027) so the city could have pricing now and award the alternate if favorable.

No formal council adoption of Resolution 2025-019 was recorded in the transcript segment; staff requested the resolution and authority to advertise. Later in the meeting the council approved a separate procedural motion to convene the work session; that procedural motion was moved, seconded and carried by voice vote recorded as "Aye."

Ending: Staff will proceed to prepare the bid advertisement and the alternate bid item pricing if the council formally adopts Resolution 2025-019; staff asked the council for direction on including the paving alternate in the advertisement.