Committee recommends $165,000 vehicle crash‑repair contract with Hillside Auto Body

The Toll Highway Authority Technology and Operations Committee voted to place a contract for medium‑ and heavy‑duty vehicle body repairs with Hillside Auto Body and Service on the full board agenda.

Dave Donovan, chief of facilities and fleet operations, said the contract provides a source for full‑service crash repairs, painting and replacement parts for Tollway medium‑ and heavy‑duty trucks. Donovan said the agency received one bid for the item; Hillside Auto Body and Service, located in Arlington Heights, is a registered small business. He told the committee frame repair work deterred other vendors from bidding and that the contract is intended as overflow capacity when the Tollway’s three‑person internal body shop is at capacity.

Donovan recommended award of contract 24‑0110R to Hillside Auto Body and Service Inc. in an amount not to exceed $165,000 over two years. A committee member asked whether the $165,000 is a hard cap; Donovan replied the authority would initiate a new procurement if they approached the limit and that the Tollway handles repairs in‑house when possible.

The committee approved placing the contract on the January board agenda by voice vote.

The presentation noted there was no BEP or veteran goal set for the procurement, though the vendor is a registered small business. The contract is described in the committee record as a “critical contract” used only when internal shop capacity is exceeded. The contract term, vendor location and maximum dollar amount were stated during the committee discussion; no source of funding, insurance requirements or detailed performance metrics were specified on the record.