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Council approves $3.2 million base bid to renovate Farmington police facility; state grant covers most costs
Summary
The Farmington City Council awarded a $3,203,000 base bid to B and M Lisonbee Construction to renovate a former Hillcorp building for police use, rejecting an additive alternate and noting a remaining local funding gap to be addressed through a budget adjustment.
The Farmington City Council unanimously approved a base-bid construction contract to renovate a former Hillcorp building into a consolidated police campus, awarding the contract to B and M Lisonbee Construction for $3,203,000 and rejecting an additive alternate for a garage and additional lab space.
City procurement staff told council that four bidders responded to the solicitation and that the base bid from B and M Lisonbee was the lowest responsive bid meeting specifications. Central purchasing recommended rejecting the additive alternate (the new garage building) because bids for the alternate exceeded the available budget. Procurement noted the award is contingent on receipt of grant funding.
The nut graf: the city previously obtained $3 million in state funding for the renovation; the bid plus gross receipts tax exceeds the grant and will require a city budget adjustment. City Manager Robert Mace told the council the total award plus estimated taxes is roughly $3,465,246 and the city will need to appropriate about $465,246 from cash reserves to cover the shortfall; staff also identified approximately $140,000 of additional IT costs outside the construction award.
Deputy Chief Richard Gibbons and other police staff described planned uses for the renovated campus, including patrol and detective co-location, evidence storage, victims’ services interview rooms, a larger training room, a hardened public lobby with bullet-resistant glazing and an expanded real-time crime center (RTCC) and emergency operations center (EOC) interface. The plan also includes a larger fitness area and separate internal-affairs interview space.
City procurement and police staff said the project contract specifies 300 calendar days for completion. The mayor and council praised the acquisition of the building and said refurbishing the existing structure had saved the city substantially compared with building new. Councilor Rogers moved to approve the base bid; Councilor Giacchino seconded the motion. The council voted unanimously in favor.
Ending: City staff said a formal budget adjustment will be presented to the council at the next meeting to appropriate the remaining local funding needed to award the contract and to cover IT upgrades.
