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CCAC prepares resource fair, membership selections and reviews public‑comment rules
Summary
The Special Education Citizens Advisory Committee reported final plans for the resource fair, opened a membership application period with 27 applicants to date, and discussed recently issued changes to public‑comment procedures.
The committee’s events, membership and communications subcommittees reported updates at the March CCAC meeting.
Resource fair: Tara Capps, resource‑fair lead, said the annual resource fair will be held Saturday (event day listed in committee materials) with vendor setup Friday evening. At the time of the briefing, 57 vendors were registered, 16 of them new. Volunteer sign‑ups were active; Friday setup is scheduled 5–8 p.m., event hours 10 a.m.–2 p.m., with setup beginning at 8 a.m. and cleanup expected to end by 4 p.m. Capps asked CCAC members to sign up for volunteer slots and noted roles that do not require front‑desk interaction.
Membership and bylaws: Laura reported 27 first‑time applicants (including parents, staff and one high‑school applicant), plus several renewals. The committee is using a short rubric to score applicants and plans 20‑minute virtual connection sessions with finalists. The renewal deadline for returning members is May 15; the committee expects to notify selected applicants by June 30. Bylaws subcommittee members said proposed bylaw revisions will be circulated for the membership to review; bylaws changes require a 20‑day review period before a vote.
Communications and budget: The communications chair reported research into new website platforms to support CCAC outreach and requested committee input by April 10 to support grant timelines. The treasurer reported no change in the CCAC budget application status since the last update; the grant timeline has been adjusted to align with the district fiscal year (July 1 through June 30).
Public comment changes: Committee leaders briefed members on a recently distributed memorandum that standardizes public comment across Board advisory committees. Key changes reported: public‑comment slots at advisory‑committee meetings are limited to two minutes per speaker (down from three minutes at board meetings) and the memorandum encourages sign‑ups in advance; translation or ASL services can be provided but require advance notice. Several committee members raised concerns that the new rule reduces accessibility and that advisory committees were not consulted before the change. Chair Jamie Shopplin said she would carry those concerns forward.
Administrative items and votes: The committee approved the February 24 meeting minutes. Motion to approve was made by Laura and seconded by Jake; votes recorded at the meeting were 17 in favor, 1 abstention and none opposed.
Other updates: Partners for Success staff reviewed upcoming family events (student panels, sensory movie night, caregiver retreat) and said they will use SchoolMessenger for targeted messages to special‑education families. The CSAC (state advisory group) update noted a new document portal for statewide CCAC materials and a joint meeting scheduled for May 14.
The committee confirmed its next CCAC meeting is April 28 with a preview of the EdPlan parent portal and a presentation from the public library’s youth services staff.
