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FCPS to roll out EdPlan IEP system; directors discuss teacher training, co‑teaching expectations
Summary
District leaders previewed an EdPlan rollout that will replace the legacy IEP system, outlined staff training plans and discussed co‑teaching/service‑delivery expectations and a state audit process at the CCAC meeting.
Troy (district specialist) and Director Katie Buckley briefed the Special Education Citizens Advisory Committee on the rollout of a new online IEP system (EdPlan) and related staff training.
The district will transition archived IEP files into PDFs and train staff to use EdPlan beginning before the next school year. Troy said special educators will receive two days of dedicated training before school starts; those sessions will cover both how to use the new system and how to write compliant IEPs. CCAC members were told the district will preview a parent portal in April and will offer a staff preview session (recorded) with an FAQ to follow.
Why it matters: The new platform replaces the district’s legacy IEP process and will change how parents and staff access records, write annual reviews and review progress. District leaders said EdPlan will reduce some manual work and allow the district to customize the system for local needs.
The presenters explained transition mechanics: Johns Hopkins (the vendor named in the transcript) will convert legacy records into PDF archives accessible in the new system; families and teachers will first encounter the new interface at a student’s next annual review or at any interim review that occurs after the transition. Students who move into the district will appear in EdPlan sooner because there will be no direct access to the legacy system.
Director Katie Buckley addressed service‑delivery questions from CCAC members, including co‑teaching. She said the district’s expectation for a co‑taught course is “two adults, two teachers” in the full instructional block (which could include literacy specialists or other assigned staff), while acknowledging staffing and scheduling constraints make consistent implementation a work in progress. Buckley said the district is awaiting state guidance on whether entire co‑teach blocks must be designated as specialized instruction for IEP service‑time accounting.
District leaders also described a parallel state process: a state‑level request for proposals (RFP) to audit the statewide online IEP platform. That RFP will evaluate the current statewide system and may lead to additional state action over multiple years; FCPS staff said their local EdPlan work will keep the district ahead of any long‑term state changes.
Committee members asked about archival transfer of data, whether pre‑service teachers or late‑hire staff will receive training, and how co‑teaching will be verified on secondary master schedules. Troy and Buckley said archived files will be searchable by staff, preview sessions will be recorded, and the district intends to offer make‑up training sessions for later hires. Buckley said the district is developing administrative resources and fidelity checklists to support consistent co‑teaching practice.
The district asked CCAC members to preview the parent portal in April and to expect additional training and FAQ materials to be posted.
